Administrative Assistant - Accounting & Purchasing Support

Temp to Hire- Full Tim

$18-$20 per hour

Monday through Friday

We are seeking a detail-oriented Administrative Assistant with experience in accounts payable, purchase orders, and administrative support.

This role focuses on document processing, invoice matching, vendor file management, and general office administration, supporting day-to-day business operations. The ideal candidate has experience with purchase order workflows, invoice processing, and high-volume data entry.

Key Responsibilities

Purchasing & Administrative Support

• Maintain and organize vendor files and purchasing records
• Assist with purchase orders (POs), including tracking and closing out completed orders
• Perform filing, document management, and records organization
• Support administrative tasks related to purchasing activities

Accounts Payable Support

• Assist with accounts payable tasks, including invoice processing and payment preparation
• Perform three-way matching of purchase orders, invoices, and receiving documents
• Scan, file, and organize check runs and payment records
• Set up and maintain vendor and customer files
• Ensure all documentation is accurate and ready for processing

General Administrative Support

• Perform data entry and document control for financial and operational records
• Maintain organized filing systems (electronic and physical)
• Assist with audit preparation and documentation support
• Handle general administrative tasks as needed

Qualifications

• 1+ year of experience in administrative assistant, accounts payable, or accounting support roles
• Experience with purchase orders (POs), invoice processing, or accounts payable workflows
• Familiarity with document matching (POs, invoices, receivers)
• Strong data entry and organizational skills
• Proficiency in Microsoft Excel and Office applications
• Ability to manage high-volume paperwork with accuracy and attention to detail