Executive Administrative Assistant

They are on your side! A leading Fortune 500 insurance and financial services company headquartered in Columbus; Ohio is hiring. If you want to work for a company that provides a great culture, great opportunities, and a huge impact, apply to join our clients team!

Executive Administrative Assistant

Pay Rate:$15.05 per hour, paid weekly
Work Set-up: Hybrid (3 days in office, 2 days WFH)

• 3 days in office (Tue/Wed/Thur). Mon and Fri can be remote.

Location of Assignment:Three Nationwide Plaza, Columbus OH
Schedule: Standard business hours;8 hours with a start time typically between 8:00 - 9:00 am
Duration: 2 mos of contract, with potential to convert or extend
Target Start Date:07/06/2026, upon completion of new hire onboarding

Job Description Summary
As an Executive Administrative Assistant, youll perform a wide variety of confidential, detailed and complex administrative functions under direct supervision. You will coordinate meetings and make business and travel arrangement decisions for your leader(s) and their team. Youll plan, organize and schedule your own work and may serve as an informal mentor to other administrative assistants in the office.

Key Responsibilities:

• Focuses on both daily and longer-range calendar for multiple leaders and teams. Manages leaders personal calendar as directed.
• Coordinates travel plans for leader(s) and team and makes mid-trip changes quickly when required.
• Compiles information for reports and presentations.
• Screens communications for action items and due dates, bringing key items to the leaders attention. Initiates necessary actions, e.g., follow-ups, prioritizations, action required, etc. Drafts responses for executive review, implementing their style into all communications. Rarely seeks guidance on email replies.
• Provides assistance with office procedures or processes that help the team be more productive and efficient.
• Monitors departmental expenses, processes expense reports in a timely manner and monitors expense reports submitted by executive and staff for accurate reporting.
• May participate in special projects as assigned.

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