Executive Assistant

We are looking for an Executive Assistant to provide high-level administrative and office support in San Francisco, California. This Contract position will support the Office Head while also helping maintain an efficient workplace experience for employees, clients, and visitors. The ideal candidate brings strong judgment, excellent communication skills, and the ability to manage competing priorities with care and attention to detail.

Responsibilities:

• Manage the Office Head’s daily schedule by coordinating meetings, appointments, travel plans, and expense submissions with a high degree of accuracy.

• Serve as a central point of contact for phone calls, email correspondence, and interactions with clients, vendors, couriers, and internal leadership.

• Support meeting execution by organizing conference spaces, arranging presentation technology, and setting up conference calls before events begin.

• Provide front desk coverage by answering and routing calls through a multi-line phone system and ensuring the reception area remains organized and welcoming.

• Oversee daily mail and package handling, including receipt, sorting, distribution, shipment coordination, and communication with delivery partners.

• Monitor office and kitchen inventory levels, place supply orders, and follow up with vendors to resolve service or purchasing issues.

• Coordinate catering logistics for meetings and events, including menu selection, order placement, room setup, and post-event organization.

• Help maintain shared office spaces so they remain stocked, orderly, and ready for colleague and guest use.

• Assist the broader team with administrative and event-related needs, including occasional evening support when required.