Executive Assistant

We are looking for an Executive Assistant to support daily operations for a non-profit organization in Greenwich, Connecticut. This is a Contract position for a highly organized, detail-oriented individual who can manage shifting priorities, anticipate needs, and keep administrative activities moving efficiently. The ideal candidate brings sound judgment, strong discretion, and the ability to coordinate schedules, materials, and communications in a fast-paced environment.

Responsibilities:
• Manage complex calendars, coordinate meetings, and keep daily schedules organized to support executive priorities.
• Prepare documents, materials, and other resources needed for ongoing activities, appointments, and internal discussions.
• Arrange travel logistics, including bookings and itinerary coordination, while ensuring plans align with business needs.
• Oversee permit-related administrative tasks by gathering information, tracking progress, and following through on required steps.
• Communicate with external manufacturers and other partners to help maintain smooth day-to-day coordination.
• Handle a variety of administrative requests and time-sensitive assignments with flexibility and professionalism.
• Anticipate operational needs, identify next steps, and provide proactive support to keep workstreams on track.
• Maintain accurate records and use technology effectively to organize information, communications, and scheduling details.