Receptionist

We are looking for a welcoming and highly organized Receptionist to support daily front-office operations for a construction-focused business in Austin, Texas. This contract position is ideal for someone who enjoys creating a strong first impression, coordinating administrative tasks, and keeping an office environment running efficiently. The role combines front desk support, office coordination, vendor communication, and executive-level administrative assistance in a fast-paced setting.

Responsibilities:

• Greet visitors and maintain consistent front desk coverage during standard business hours to ensure a positive and responsive office experience.

• Manage a multi-line phone system by answering incoming calls promptly, directing inquiries to the appropriate contacts, and taking clear messages when needed.

• Receive, organize, and distribute mail, deliveries, packages, and other incoming correspondence while coordinating outbound shipments through courier and overnight service providers.

• Arrange meeting logistics by setting up conference calls, preparing rooms, and supporting catering requests before and after internal gatherings or events.

• Oversee office supply, kitchen, and equipment inventory by monitoring stock levels, placing approved orders, and helping maintain readiness across shared work areas.

• Coordinate with vendors for office essentials and support the upkeep of printers and copiers by ensuring materials are available and service issues are addressed quickly.

• Keep conference rooms, kitchen areas, printer stations, and common spaces neat throughout the day, including light upkeep such as managing dishwashing tasks.

• Provide administrative support to the Vice President of Construction Services through document preparation, correspondence assistance, agenda coordination, and report compilation.

• Enter purchase orders in a timely manner and submit supporting documentation accurately to the appropriate department for processing.

• Assist teams across the organization with additional administrative and operational needs as business priorities require.