Payroll Specialist

Hours 7-3:30  onsite

RESPONSIBILITES

The Payroll Specialist is a key member of the Accounting team, responsible for the accurate and timely administration of weekly payroll for union and shop employees and bi-weekly payroll for salaried employees. This role oversees employee payroll records, reporting requirements, compliance-related documentation, and payroll-related analysis. The Payroll Specialist will collaborate closely with Accounting, Project Management, and Operations to support business objectives, improve processes, and ensure the integrity of payroll and job costing data.

Payroll Administration

• Process weekly and bi-weekly payroll accurately and on time
• Maintain payroll records and employee files
• Administer payroll deductions, union reporting, certified payroll, and time-off tracking
• Serve as the primary resource for payroll system support and troubleshooting
• Ensure compliance with payroll regulations and reporting requirements
• Administer various payroll requests for information and reporting

Reporting & Analysis

• Support union audits, insurance audits, and government reporting
• Prepare productivity, labor, and payroll-related reports
• Assist with job costing analysis and project reporting

Accounting & Operational Support

• Provide backup support for Accounts Payable, Accounts Receivable, Job Costing, and Inventory
• Partner with the CFO on special projects and process improvement initiatives
• Support fleet, equipment, and company-issued device administration
• Maintain documentation, procedures, and training records
• Prepare labor billing and estimating rate information
• Prepare ACA, IFTA, and other filings

REQUIREMENTS

• 5+ years payroll experience
• Union payroll experience preferred
• Construction industry experience helpful
• Strong systems
• General accounting knowledge to backup AP and AR
• Team player
• Nice personality

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