Accounts Payable Specialist

Key Responsibilities:

Operational

• Process high-volume vendor invoices, including 3-way matching (PO, receipt, invoice) and non-PO invoices
• Code invoices accurately to the general ledger and ensure proper approvals prior to payment
• Prepare and execute weekly and/or bi-weekly payment runs (ACH, wire, check)
• Reconcile vendor statements and investigate discrepancies
• Prioritize payments based on terms and available discounts
• Maintain accurate AP files, documentation, and audit trails
• Assist with month-end close, including AP accruals and reporting
• Respond to vendor inquiries and resolve payment issues promptly
  

Required Qualifications

• 2+ years of accounts payable or related accounting experience
• Strong understanding of full-cycle accounts payable (matching, batching, coding, posting)
• Proficiency in Microsoft Excel (data entry, basic formulas)
• High attention to detail with strong organizational skills
  

Preferred Qualifications

• Bachelor’s degree in Accounting, Finance, or related field
• Intermediate to advanced Excel skills (VLOOKUP, Pivot Tables)
• Experience in high-volume invoice processing environments

Key Skills & Attributes

• Strong attention to detail and commitment to accuracy
• Ability to manage multiple deadlines and prioritize tasks effectively
• Strong communication skills for vendor and internal interactions
• Team-oriented with the ability to work independently