Purchasing Coordinator

Purchasing Coordinator

• Location: Trenton, NJ (On-Site)
• Job Type: Full-Time, Direct Hire
• Salary: $65,000 – $70,000 Annually
• Experience Required: 3–5 Years

About the Role

A growing and dynamic organization in the Trenton area is seeking a highly organized and detail-oriented Purchasing Coordinator to join our team. This role is critical to maintaining smooth daily operations by managing purchasing activities, coordinating orders, supporting inventory workflows, and assisting with accounting-related processes.

The ideal candidate thrives in a fast-paced environment, excels at multitasking and prioritization, and has strong hands-on experience with NetSuite ERP and QuickBooks. We are looking for someone with exceptional attention to detail, strong communication skills, and a solid understanding of purchasing, fulfillment, and accounting principles.

Key Responsibilities

• PO Management: Create, manage, and track purchase orders (POs) from creation through receipt and invoice matching.
• Order Coordination: Process and manage customer orders end-to-end, ensuring accuracy, timely fulfillment, and customer satisfaction.
• Systems Management: Utilize NetSuite ERP daily for PO entry, inventory management, reporting, and workflow coordination; assist with QuickBooks data entry, reconciliation support, and financial record maintenance.
• Vendor Relations: Communicate with vendors and suppliers regarding pricing, lead times, and delivery schedules.
• Logistics & Inventory: Coordinate with warehouse and operations teams to ensure timely receipt and shipment of goods; monitor inventory levels and initiate replenishment orders as needed.
• Discrepancy Resolution: Resolve issues related to purchase orders, invoices, shipments, and inventory records.
• Reporting & Finance Support: Generate and analyze reports related to purchasing, open orders, and inventory. Support the finance team with accounts payable documentation, invoice reconciliation, and three-way matching.
• Customer Service: Proactively communicate with customers regarding order status, shipping timelines, delays, or changes.

Required Qualifications

• Experience: 3–5 years of experience in purchasing, procurement, order coordination, accounting support, or a related operations role.
• Software Proficiency: Strong proficiency with NetSuite ERP (or similar ERP systems) and a working knowledge of QuickBooks/accounting support functions.
• Process Knowledge: Strong understanding of procure-to-pay and order-to-cash processes, alongside fundamental accounting principles (accounts payable, reconciliations, etc.).
• Soft Skills: Exceptional organizational skills with extreme attention to detail. Ability to multitask, prioritize effectively, and meet deadlines in a fast-paced environment.
• Communication: Strong written and verbal communication skills.
• Tech Skills: Proficiency in Microsoft Office Suite, especially Excel and Outlook.

Preferred Qualifications

• NetSuite certification or advanced NetSuite experience (purchasing, inventory, fulfillment, and reporting modules).
• Experience in wholesale, distribution, or supply chain environments.
• Familiarity with EDI systems or third-party logistics (3PL) coordination.

What We Offer

• Competitive salary ($65,000 – $70,000) based on experience.
• Comprehensive health, dental, and vision benefits.
• Paid time off (PTO) and company holidays.
• A stable, full-time on-site position with a supportive, collaborative, and close-knit team.
• Opportunities for professional growth and advancement.