Office Administrator - Construction Industry Experience Preferred

About Us

Pro Volt Electrical LLC is a growing electrical contracting company serving residential, commercial, and industrial customers throughout Northern New Jersey. We take pride in delivering exceptional customer service, quality workmanship, and maintaining a professional team-oriented culture.

We are seeking a highly organized and dependable Office Administrator to support our daily operations. This is a key position within the company that works directly with ownership, field staff, customers, vendors, and municipalities.

Position Overview

The Office Administrator is responsible for coordinating office operations, customer communications, scheduling, permitting, payroll administration support, invoicing, collections follow-up, and general administrative functions.

This position is ideal for someone who enjoys a fast-paced environment, is comfortable managing multiple priorities simultaneously, and takes ownership of their responsibilities.

Primary Responsibilities

• Answer incoming phone calls, emails, and customer inquiries

• Schedule service calls, estimates, inspections, and customer appointments

• Manage scheduling and customer records

• Submit and track permit applications and inspections

• Process invoices, payments, and collections follow-up

• Assist with payroll administration and employee onboarding documentation

• Reconcile vendor invoices and enter job-related costs

• Coordinate with field personnel, project managers, vendors, and customers

• Maintain electronic filing systems and company records

• Assist with licensing, certifications, insurance requirements, and vendor portals

• Support daily office operations and administrative projects

Preferred Qualifications

• Experience working for an electrical contractor

• Experience with Housecall Pro, ServiceTitan, Jobber, QuickBooks, Paychex, or similar platforms

• Experience processing permits and coordinating inspections

• Experience with accounts receivable, collections, invoicing, and vendor management

• Experience supporting payroll administration and employee onboarding

What We’re Looking For

• Someone who understands the urgency and pace of the construction and service industry

• A self-starter who can work independently without constant supervision

• A problem solver who takes ownership of issues and follows them through to completion

• Someone comfortable wearing multiple hats and adapting to changing priorities

• A team player who communicates effectively with office staff, field personnel, customers, vendors, and inspectors

• Someone who takes pride in keeping operations organized and running smoothly

Benefits

• Paid Holidays

• Paid Vacation

• Sick Time

• Medical Benefits Contribution

• Professional Growth Opportunities

To Apply

Please submit your resume along with a brief description of your administrative experience and why you believe you would be a good fit for this position.