Executive Assistant

Location: New Haven, CT
Schedule: Hybrid (4 days onsite, 1 day remote)
Hours: M-F 8AM-5PM

Position Overview

We are seeking seeking a proactive and highly organized Administrative Lead / Executive Assistant to provide high-level support to senior leadership and assist with day-to-day administrative operations. This role requires someone who can manage complex calendars, coordinate meetings and travel, handle confidential information, and work independently in a fast-paced environment.

Key Responsibilities

• Manage complex executive calendars and scheduling across multiple stakeholders and time zones
• Coordinate internal and external meetings, including agendas, invitations, and meeting materials
• Arrange domestic and international travel, itineraries, and expense reporting
• Serve as a primary point of contact for administrative inquiries and communications
• Support visitor coordination, events, and meeting logistics
• Maintain organized files, records, and administrative documentation
• Assist with onboarding coordination, purchasing, and other operational activities
• Provide support to additional leadership and team members as needed

Qualifications

• 3+ years of Executive Assistant, Administrative Coordinator, or senior administrative support experience
• Experience supporting Directors, Executives, or senior leadership
• Strong calendar management, travel coordination, and meeting planning experience
• Excellent organizational, communication, and multitasking skills
• Ability to work independently, prioritize competing demands, and exercise sound judgment
• Proficiency with Microsoft Office Suite, Outlook, and scheduling tools

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