Senior Administrative Assistant

Senior Administrative Assistant (2 Openings) | Long-Term Contract Opportunity

Location: Lexington, MA
Pay Rate: $30.00 - $40.00/hour
Schedule: Monday-Friday, 100% Onsite
Duration: 3-Year Contract

E

xciting Long-Term Administrative Opportunity

We are seeking two experienced Administrative Assistants to support highly dynamic teams within a leading research and technology organization. These long-term contract positions offer the opportunity to work in a fast-paced, professional environment where strong organizational and communication skills are highly valued.

Key Responsibilities

• Manage complex calendars, schedules, meetings, and appointments
• Coordinate onboarding and offboarding activities for employees
• Track and manage training requirements
• Organize meetings, conference rooms, and visitor arrangements
• Answer phones and respond to inquiries professionally
• Coordinate domestic and international travel arrangements and itineraries
• Process expense reports and reimbursement requests
• Escort visitors as required
• Process electronic shopping carts and PCard purchases
• Maintain office supplies and inventory
• Enter timesheets and maintain accurate records
• Organize and maintain electronic and paper filing systems
• Support special projects and administrative initiatives
• Handle confidential and sensitive information with discretion

Required Qualifications

• High School Diploma, GED, or equivalent required
• 5+ years of administrative support experience
• 5+ years of calendar management experience
• 5+ years of data entry experience
• 5+ years of meeting coordination experience
• 5+ years of filing and records management experience
• 5+ years of travel coordination experience
• Strong proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, and Visio)
• Excellent verbal and written communication skills
• Strong organizational skills with exceptional attention to detail
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment
• Ability to work independently and collaboratively with employees at all levels

Preferred Qualifications

• Associate's or Bachelor's Degree
• Experience in a government, defense, engineering, research, or highly regulated environment
• Experience with SAP, SRM, ERP systems, or electronic document management systems
• Active Secret Clearance or higher

Security Clearance Requirement

Candidates must be eligible to obtain and maintain a Secret Security Clearance. An Interim Secret Clearance sufficient to start employment is required.

Due to the nature of the work, candidates must be able to successfully complete all required background screening and clearance processes.

Interview Process

• Initial Phone or Video Interview
• Onsite Interview for Final Candidates

Why Apply?

• 3-year contract opportunity with long-term stability
• Competitive compensation
• Work alongside highly skilled professionals in a respected technical environment
• Gain valuable experience supporting mission-critical programs
• Professional and collaborative workplace culture

If you are a highly organized administrative professional who thrives in a fast-paced environment and enjoys supporting multiple teams, we encourage you to apply today.