Assistant Project Manager

We are looking for an Assistant Project Manager to join our team and support the organization, while providing direct assistance to the Project Managers to help ensure projects run smoothly from start to finish.  The APM is responsible for assisting the Project Managers in planning, management direction, project completion, and financial outcome of assigned projects. The APM’s responsibilities include gathering information required for each project, creating files, and ensuring information is on the network. This role is also responsible for preparing invoices, building estimates, and scheduling meetings as needed.   To excel as an APM, you need strong organizational, communication, and problem-solving abilities.

Education and/or Experience:

·         Associate’s degree or equivalent from a 2-year college or Technical School with concentration in construction

Essential Duties and Responsibilities Include but are not limited to the following:

·         Set up all jobs once approved following our SOPs into our SharePoint and Sage 300CRE systems

·         Create job specific Safety Manuals for GC/Owners

·         Issue Certificate of Insurance for each project as applicable

·         Assist Project Manager to assemble all submittal packages and send them out for approval

·         Receive, review, and log all returned submittals

·         Read and understand the project contracts

·         Assist Project Manager to assemble all RFIs, submit them, and track responses for potential change orders

·         Assist Project Manager to create and submit all change order requests for assigned projects

·         Assist Project Manager to develop, update, and monitor the Purchase & Delivery Schedules for each project

·         Own the responsibility of updating SharePoint with all current information to ensure the project crew leaders in the field have access to real-time updated information.  This includes drawings, submittals, change orders, photos and email communications

·         Prepare all monthly billings for jobs to be reviewed with Finance for submission to GC/Owner

·         Request and assemble all O&M Manuals from vendors for all purchased equipment

·         Prepare all final closeout documents and submit them to GC/Owners

·         Month End Close Prep – prepare, print, and assemble required documents the PM needs to review for each job including Committed Cost Reports, Change Request Logs, and Labor Expense

Computer Skills:

·         Mid to High level aptitude in Microsoft Office, especially Word and Excel

·         Experience with SharePoint, Bluebeam, and Timberline/Sage300CRE is helpful