Office Assistant

We are looking for a proactive Office Manager to support day-to-day workplace operations in San Francisco, California. This Long-term Contract position is ideal for someone who takes pride in maintaining an efficient, welcoming office while providing dependable administrative support across teams. The role is onsite on a part-time schedule, approximately three days per week for 3–5 hours per day, and requires a detail-oriented approach, strong organization, and an excellent service mindset.

Responsibilities:
• Oversee daily office operations to keep shared spaces, conference rooms, kitchens, and work areas clean, organized, and ready for employees and guests.
• Coordinate visitor arrivals, room bookings, access badges, and meeting preparations to ensure a smooth and well-organized onsite experience.
• Support executive and workplace administration by preparing documents, handling signature packages, arranging mailings, and assisting with related coordination tasks.
• Manage incoming and outgoing shipments, deliveries, and mail while serving as a point of contact for vendors, building staff, and external service providers.
• Track office inventory and place orders for supplies, snacks, and beverages to maintain consistent stock levels and support workplace needs.
• Submit and monitor facilities requests for maintenance, cleaning, equipment, and environmental issues, following through to resolution.
• Assist with meeting and event logistics, including room setup, catering coordination, calendar oversight, and basic A/V readiness.
• Partner with HR and IT to help facilitate onboarding and offboarding activities such as workspace setup, access coordination, and equipment-related support.
• Contribute to purchasing and expense tracking by managing recurring orders, supporting invoice or accounts payable processes, and monitoring office spending patterns.
• Help strengthen office procedures and workplace programs, including emergency coordination, space organization, and employee culture initiatives.

• At least 2 years of experience in office management, office coordination, administrative support, or a similar workplace operations role.

• Demonstrated ability to manage multiple responsibilities independently while working effectively with executives, HR, IT, vendors, and facilities contacts.

• Strong organizational skills with the ability to prioritize tasks, solve problems quickly, and maintain attention to detail in a busy office setting.

• Clear communication skills and a customer-focused approach when assisting employees, visitors, and external partners.

• Experience handling office supply management, shipping and receiving, front desk or receptionist duties, and general administrative office support.

• Familiarity with Microsoft Office and standard workplace tools used for scheduling, communication, and document preparation.

• Comfort working with sensitive information and exercising sound judgment, discretion, and a respectful approach.

• Notary experience or the ability to coordinate notarization and apostille-related tasks is a plus.

** If you're interested in this position, please apply to this position and contact Michaela Stauber at michaela.stauber- at - roberthalf - .com with your word resume and reference job ID#00410-0013452128**