Administrative Assistant

We are looking for an Administrative Assistant to support safety-related operations for a position based in Bakersfield, California. This role combines administrative coordination, record management, and communication support to help maintain organized safety programs and compliance activities. The ideal candidate brings strong office skills, sound judgment, and the ability to manage detailed information in a fast-paced environment.

Responsibilities:

• Manage day-to-day administrative activities for the safety team, including document preparation, filing, correspondence, and general office coordination.

• Create, organize, and circulate safety-related reports while monitoring incident and near-miss information to help identify recurring trends.

• Maintain presentation materials, safety documentation, and data records, ensuring updates are completed accurately and discrepancies are addressed promptly.

• Arrange safety training sessions, monitor employee completion status, and provide training support when needed.

• Assist with onboarding tasks by preparing employee files, coordinating safety equipment distribution, and confirming required safety steps are completed for new team members.

• Organize meetings, audits, and other compliance-related activities while serving as an administrative point of contact for safety matters.

• Provide support during accident and incident follow-up activities, including coordinating required testing and preparing return-to-work or modified-duty paperwork.

• Keep training logs and compliance records current to support adherence to company standards and applicable regulatory requirements.

• Draft memos, reports, charts, and other business documents with a high level of accuracy, clarity, and professionalism.

• Partner with leadership on training and compliance initiatives and contribute to special projects such as safety presentations, brochures, manuals, and site binders.

• At least 3 years of experience in an administrative support role, preferably within a safety, compliance, or office environment.
• Strong administrative assistance skills, including document management, scheduling, and general office coordination.
• Experience handling inbound calls and performing front-office or receptionist-related responsibilities professionally.
• Proficiency in data entry with strong attention to detail and the ability to maintain accurate records.
• Ability to prepare written communications, reports, and spreadsheets with accuracy and clear organization.
• Strong communication and interpersonal skills, with the ability to work effectively with employees, management, and cross-functional teams.
• Working knowledge of training coordination, compliance tracking, or record-keeping processes is preferred.