Compliance Advisor

Job Description:

• Working together with the Sr. HR Consultant - EEO/AA and Sr. Manager, Employee Relations, serve as a subject matter expert and primary liaison for the administration and continuous improvement of the Company's Workplace Accommodations Program and Office of Accessibility Programs initiatives.

• This role will also complete reporting with external vendors regarding Affirmative Action Program and EEO Compliance requirements.

• Assist with day to day management of EEO/AA programs and Workplace Accommodation Programs

• Audit preparedness and educating managers

• Supporting talent acquisition with compliance questions.

• Assist manager with client related initiatives.

• Position is compliance based. Will be serving clients in NY (Long Island) and NJ. 75% Workplace accommodations, 25% other duties

• Maintain and update accommodation and EEO tracking databases to support reporting and trend analysis

• Scrubbing large amounts of data from several different systems and getting it over to external vendors (this is the EEO compliance piece)

• Workplace Accommodations Administration (ADA/PWFA/Religious /Lactation) (Primary Focus)

• Serve as the day-to-day subject matter expert and first point of contact for all workplace accommodation requests under the Federal and State (NY and NJ) human rights statues, including:

  • Lead and manage the interactive process from intake through resolution, ensuring timely, legally compliant, and employee-centered outcomes

  • Conduct thorough analysis of accommodation requests, evaluating undue hardship considerations, functional limitations, and available effective accommodations

  • Draft and manage all accommodation-related correspondence, including acknowledgment letters, medical inquiry letters, determination letters, and denial notices to employees and healthcare providers

  • Maintain HIPAA-compliant recordkeeping across documentation systems and databases; ensure accuracy, confidentiality, and audit-readiness of all accommodation files

  • Partner with managers, HR Business Partners, and legal counsel to identify and implement reasonable accommodations, including modified duties, schedule adjustments, leave, and assistive technologies

  • Monitor open accommodation cases to ensure timely follow-up, reassessment of ongoing needs, and proper closures

  • Identify trends in accommodation requests and proactively recommend process improvements, policy updates, or training needs

  • Provide training and one-on-one consultations (virtual and in-person) to managers and HR on accommodation obligations, the interactive process, and documentation best practices

  • Stay current on evolving federal and state accommodation law, including EEOC guidance, ADA amendments, and PWFA regulations

• EEO Compliance & Affirmative Action Program

  • Partner with the Sr. HR Consultant and vendor to develop and maintain required Affirmative Action Plans (VEVRAA and Section 503), including workplace demographic self-audit reports

  • Develop Action Plans to address underutilization in identified job groups, in conjunction with the Sr. HR Consultant - EEO/AA

  • Provide AAP training and one-on-one consultations to Leadership and HR on goals and obligations

  • Partner with vendor to complete EEO-1 and VETS-4212 reporting

  • Assist with annual NJ compliance initiatives, including the NJ Conscientious Employee Protection Act (CEPA), NJ Gender Equity training, Official Bulletin Board compliance, and invitations to self-identify

  • Provide compliance guidance to Recruiters and HR on Talent Acquisition hiring matters

• Data & Reporting

  • Fulfill internal ad hoc data requests for labor market data and workforce demographic reporting

  • Maintain and update accommodation and EEO tracking databases to support reporting and trend analysis

Qualifications:

• Bachelor's degree with 7-10 years' experience required

• Open to less experience (5+) with Master's degree, preferably in HR, people analytics or 10+ years' experience for candidates with no degree.

• Certifications Preferred: PHR, SHRM-CP

• Experience with the workplace accommodation interactive process including manager coaching, risk mitigation, and creative problem solving.

• Critical thinker who knows how to ask the right questions.

• Creative problem solver and excellent customer service skills.

• Must have ADA & Workplace accommodations background

• Deep working knowledge of ADA, PWFA, Title VII (religious accommodations), Section 503, VEVRAA, FMLA, and EEOC enforcement guidance

• Strong written communication skills; experience drafting legally sensitive HR correspondence

• Demonstrated ability to manage a high-volume accommodation caseload with attention to detail and confidentiality

• Proficiency in SAP SuccessFactors, MS Excel (Advanced), Microsoft SharePoint, Adobe Acrobat

• Strategic problem-solving; ability to navigate ambiguous situations and balance legal compliance with employee experience

• Understanding of basic talent acquisition compliance, hiring workplace compliance and best practices compliance.

• Comfort with and understanding of ADA, PWFA, FMLA, PUMP Act, NY Law Against Discrimination, NY Human Rights Law.

• EEOC, affirmative action, OFCCP experience familiarity is highly preferred.

• Schedule: Mon-Fri (9am-5pm EST.)

Benefits:

Healthcare Insurance: Synectics offers eligible employees and their dependents healthcare coverage through BlueCross BlueShield of Illinois. Eligibility begins on the 1st day of the calendar month following 60 days of continuous full time employment with Synectics. Premiums are subsidized by Synectics.

Dental Insurance: Synectics offers eligible employees and their dependents a dental plan through MetLife. Eligibility begins on the 1st day of the calendar month following 60 days of continuous full time employment with Synectics.

Vision Insurance: Synectics offers eligible employees vision insurance through VSP. Eligibility begins on the 1st day of the calendar month following 60 days of continuous full time employment with Synectics.

401(k) Plan: The Synectics Inc. Investment Savings Retirement Plan. Synectics offers all employees who are 21 years of age or older the opportunity to invest in the 401(k) Plan on the first of the month following at least 1 calendar year after employment begins.

Synectics is an equal opportunity employer.