Coordinator II

We are looking for a detail-oriented Accounts Payable Clerk to support financial operations in Providence, Rhode Island. This Long-term Contract position combines accounts payable, accounts receivable, and administrative support responsibilities in a hybrid office setting, with a strong focus on accuracy, responsiveness, and policy compliance. The ideal candidate is comfortable handling invoice and payment activity, resolving discrepancies, and assisting internal teams with day-to-day accounting processes.

Responsibilities:

• Review invoices against purchase orders and supporting records, then process payments while investigating any mismatches with the appropriate internal contacts.

• Prepare electronic disbursements and ensure payment transactions are completed accurately and on schedule.

• Respond to vendor, customer, and internal staff questions related to invoices, payment status, and account activity.

• Reconcile vendor and customer statements each month to confirm balances and identify outstanding issues requiring follow-up.

• Research and resolve problem invoices or payment exceptions through to final settlement with appropriate oversight as needed.

• Provide administrative support for accounting operations, including document preparation, mail handling, scanning, copying, and secure disposal of records.

• Assist teammates during high-volume periods or backlog situations to help maintain departmental deadlines and service levels.

• Support internal users by explaining accounts payable and receivable procedures and helping ensure transactions align with company policy.

• Maintain confidentiality of financial and business information while completing assigned tasks and records management activities.

• High school diploma or equivalent required.
• 3-5 years of experience in accounts payable, accounts receivable, or related accounting support work.
• Strong attention to detail with the ability to process financial transactions accurately and consistently.
• Effective written and verbal communication skills with a customer-focused approach to internal and external support.
• Ability to investigate discrepancies, manage exceptions, and follow issues through to resolution with limited supervision.
• Proficiency with PC-based systems and Microsoft Office applications, including Excel, Word, and Outlook.
• Adaptable, dependable, and willing to learn new processes in a fast-paced team environment.
• Experience with Oracle or similar accounts payable systems is preferred but not required.