Administrative Assistant

We are looking for an organized Administrative Assistant to support daily office operations in Dayton, Ohio. This Long-term Contract position will contribute to executive support, meeting coordination, records management, and special project assistance while helping maintain a detail-oriented and welcoming office environment. The ideal candidate is detail-oriented, dependable, and comfortable handling administrative priorities across multiple departments.

Responsibilities:

• Provide day-to-day administrative support for leadership, including research, information entry, and preparation of high-quality documents and materials.

• Partner with the marketing and public outreach function on assigned initiatives, helping move special projects forward efficiently.

• Track news coverage from local media sources, compile relevant articles, and share updates with internal team members.

• Oversee hospitality and office readiness by replenishing kitchen items, maintaining common areas, and ensuring meeting spaces remain organized.

• Support the planning and execution of agency meetings and events by assisting with logistics, room setup, and on-site coordination.

• Manage conference room and guest parking schedules, confirming availability and preparing spaces for visitors and internal gatherings.

• Maintain calendars for meetings and events, while assisting with scheduling, meeting preparation, and post-meeting follow-up tasks.

• Organize and safeguard electronic and paper records to ensure files are accurate, accessible, and properly maintained.

• Perform additional administrative duties as needed to support overall office and departmental operations.

For immediate consideration, call 937.224.8326.