Receptionist

We are looking for an experienced and dependable Receptionist to support daily front-desk operations in West Hollywood, California. This Contract position is ideal for someone who enjoys creating a welcoming experience, managing communications efficiently, and keeping administrative tasks organized. The right candidate will be comfortable handling a busy phone line, coordinating appointments, and maintaining accurate records while interacting effectively with visitors and staff.

Responsibilities:
• Greet visitors warmly, direct them appropriately, and help create a welcoming first impression for the office.
• Manage a multi-line phone system, route incoming calls accurately, and take clear messages when needed.
• Coordinate calendars and arrange appointments to support smooth daily scheduling.
• Prepare, send, and respond to email communications in a timely and accurate manner.
• Enter and update information in internal records with a high level of accuracy and attention to detail.
• Organize files and maintain accessible documentation to support efficient office operations.
• Use Microsoft Word, Excel, and Outlook to complete routine administrative and communication tasks.
• Provide courteous customer service by assisting guests, employees, and external contacts with general inquiries.• Previous experience in a receptionist, front desk, or administrative support role.
• Ability to operate a multi-line phone system with accuracy and a courteous approach.
• Strong customer service and interpersonal communication skills.
• Proficiency with Microsoft Word, Excel, and Outlook.
• Accurate data entry skills and strong attention to detail.
• Ability to manage appointments, prioritize tasks, and stay organized in a busy environment.
• Comfortable handling email correspondence and maintaining clear, detail-oriented written communication.