Administrative Assistant

We are looking for a dependable Administrative Assistant to support daily operations for a growing nonprofit organization in Salinas, California. This Long-term Contract position offers the opportunity to work closely with leadership and the Human Services Manager while helping bring greater organization and consistency to the office. The ideal candidate is eager to learn, communicates clearly, and can be trusted to handle a wide range of administrative tasks effectively.

Responsibilities:
• Provide day-to-day administrative support to organizational leadership and the Human Services Manager, helping keep priorities organized and operations on track.
• Welcome visitors, answer incoming calls, and respond to routine office inquiries in a courteous and attentive manner.
• Prepare, update, and maintain records, spreadsheets, correspondence, and other administrative documents with a high level of accuracy.
• Enter data into internal files and reporting tools, ensuring information is complete, current, and easy to retrieve.
• Coordinate schedules, meetings, and general office activities to support smooth communication across departments.
• Assist with routine clerical tasks such as filing, document organization, and office supply tracking.
• Support a structured office environment by following established procedures and adapting to new administrative processes as needed.
• Work collaboratively with teams across areas such as human services, finance, HR, marketing, legal, and technology when administrative support is needed.• At least 1 year of experience in an administrative, clerical, receptionist, or office support role.
• Strong verbal and written communication skills with the ability to interact effectively with staff, visitors, and partners.
• Proficiency in Microsoft Word and Microsoft Excel for document preparation, tracking, and data entry tasks.
• Ability to learn new processes quickly and respond well to training and feedback.
• High level of integrity, reliability, and discretion when handling sensitive information.
• Strong attention to detail and the ability to manage multiple tasks in a fast-paced office setting.
• Experience with Paychex is preferred but not required.
• Comfortable working in a business office environment.