Project Coordinator

We are looking for a highly organized Project Coordinator to join a collaborative team in Cedar Falls, Iowa. This contract position with the potential to become permanent supports architects and project managers through a blend of project coordination, office administration, and basic accounting assistance in a fully onsite setting. The role is well suited for someone who enjoys keeping projects organized, communicating across teams, and managing a steady flow of documents, meetings, and operational tasks. This opportunity offers strong visibility within the organization and the chance to grow in a collaborative, team-focused environment.

Responsibilities:
• Coordinate daily activities for architects and project managers to help keep deadlines, deliverables, and communications on track.
• Organize bid-phase support by preparing materials, maintaining documentation, and assisting with project-related administrative needs.
• Draft and assemble contracts, meeting packets, and other project documents with a high level of accuracy and consistency.
• Arrange meetings, record key discussion points, and follow up on action items to support progress across active projects.
• Serve as the front office point of contact by welcoming visitors and helping maintain a positive onsite experience.
• Provide back-office assistance through data entry and record updates related to invoices, employee expenses, and credit card reconciliations.
• Maintain orderly digital and physical files using office software and shared document platforms to improve accessibility and tracking.
• Partner with internal team members on a variety of coordination and administrative tasks that support overall office efficiency.• At least 1 year of experience in project coordination, administrative support, or a related office-based role.
• Strong organizational skills with the ability to manage multiple priorities and maintain close attention to detail.
• Working knowledge of basic accounting processes, including data entry tied to invoices and expense documentation.
• Confidence using Microsoft Office applications, with the ability to learn shared systems and document management tools quickly.
• Clear communication skills and a detail-focused approach when interacting with team members and onsite visitors.
• Self-directed work style with the initiative to anticipate needs and follow through on responsibilities.
• Ability to work effectively in a fast-paced, team-oriented environment.
• Experience with tools such as SharePoint, Adobe Acrobat, Bluebeam, or Deltek Ajera is helpful but not required.