Accounts Payable Specialist

We are looking for an experienced Accounts Payable Specialist to support a busy accounting team in Long Beach, California. This Long-term Contract opportunity is well suited for someone who values accuracy, takes ownership of daily work, and contributes to a well-organized payables process. The role offers the chance to handle core AP activities, partner with internal teams, and help strengthen operational efficiency within the department.

Responsibilities:
• Manage a high volume of vendor invoices, ensuring entries are completed accurately and within required timelines.
• Examine invoices, purchase orders, and related backup to confirm documentation is complete and aligned before processing.
• Apply correct account coding and verify that approvals are in place prior to releasing payments.
• Investigate billing issues, respond to vendor questions, and work through discrepancies to reach timely resolution.
• Maintain up-to-date vendor information and organized payment records to support audit readiness and reporting accuracy.
• Assist with weekly and scheduled payment activity, including check processing, ACH transactions, and other accounts payable disbursements.
• Contribute to month-end accounting tasks by supporting reconciliations and preparing payables-related records.
• Coordinate with internal departments to help ensure invoices move through review and payment stages without unnecessary delays.
• Recommend practical improvements that enhance workflow efficiency, processing accuracy, and overall AP operations.• At least 2 years of accounts payable experience in a fast-paced business environment.
• Working knowledge of invoice coding, payment processing, and vendor account maintenance.
• Intermediate Microsoft Excel skills, including the ability to use formulas, sort data, apply filters, and review information efficiently.
• Experience with Great Plains or Microsoft Dynamics GP is preferred.
• Strong attention to detail with a consistent focus on accuracy and completeness.
• Solid organizational skills with the ability to manage deadlines and prioritize multiple tasks.
• Effective written and verbal communication skills for interacting with vendors and internal stakeholders.
• Demonstrated ability to work independently, solve problems thoughtfully, and collaborate well with a team.