Front Desk Administrative Assistant

Bel-Rea Institute of Animal Technology (Bel-Rea) is seeking a highly motivated, technology savvy individual for our Front Desk. This position reports to the Chief Operating and Compliance Officer. The position is part-time, hourly position with a set schedule of 12:30 p.m. to 4:45 p.m. Monday through Friday.

Essential Duties and Responsibilities:

To be successful at Bel-Rea, the Front Desk must have a high level of customer service. This role will perform administrative tasks that require a general knowledge of office practices and is expected to maintain a policy and procedure manual for daily, weekly, quarterly, and annual duties, as it relates to the proper functioning of the Front Desk. Essential responsibilities include:

• Answer the phone lines, and direct calls to appropriate departments/individuals
• Greet visitors and determine what their needs are
• Welcome prospective students and their visitors then show them to the conference room
• Assist current students by providing information and forms as requested, providing calculators when needed, looking up class schedules, answering basic questions about the school, etc.
• Sort incoming faxes and mail as they arrive and place in the appropriate employee mail box
• Welcome and direct vendors, as necessary
• Assist with Campus Security by screening all visitors that come through the main building
• Coordinate Courier Services, as needed
• Make copies for different departments, as needed
• Maintain a safe and clean reception area
• Assist with social media postings
• Provide bookkeeping support
• Assist with “as-needed” projects for multiple departments

Education and Experience Requirements:

• Two years professional experience in an office, bookkeeping, customer service, guest relations, or similar role.

Preferred Qualifications and Abilities:

• The ability to self-motivate, works independently, establish priorities, and balance multiple duties in a results-focused environment.
• Excellent written and verbal communication skills.
• Positive interpersonal and organizational abilities.
• The ability to work collaboratively with team members and other departments.
• A strong understanding of professional practices and protecting confidential information.
• Strong skills with MS Office and with learning new computer database or reporting systems.

EQUAL EMPLOYMENT OPPORTUNITY

It is Bel-Rea’s policy to be fair and impartial in all of our relationships with employees and applicants regardless of race, religion, color, gender, national origin, age, disability, political affiliation, military service, sexual orientation, pregnancy, parental status, marriage between coworkers, or other non-merit- based factors.

These protections extend to all management practices and decisions, including recruitment and hiring practices, pay systems, employee benefits, promotions and other conditions of employment. All decisions made with respect to recruiting, hiring and promotions for all job classifications will be made solely on the basis of individual qualifications related to the requirements of the position.