Contracting Specialist II

We are seeking a Contracting Specialist II responsible for managing the full contracting lifecycle related to procurement of materials, equipment, supplies, services, and construction. The role involves coordinating with internal departments, preparing solicitation and bid documents, evaluating proposals, negotiating contracts, and ensuring compliance with applicable laws, regulations, and internal policies.

This is a mid-level role within the Contracting Specialist series, requiring independent judgment, strong procurement knowledge, and the ability to manage end-to-end contracting activities with minimal supervision.

Key Responsibilities

• Manage end-to-end contract administration and procurement activities for goods, services, and construction projects
• Coordinate with internal stakeholders to identify requirements and procurement strategies
• Develop formal and informal solicitation documents (RFPs, IFBs, etc.)
• Analyze bids and proposals for responsiveness, responsibility, and compliance
• Conduct negotiations with vendors and suppliers on contract terms and conditions
• Facilitate pre-bid and pre-proposal meetings and public bid openings
• Support evaluation committees and assist in selection recommendations
• Prepare and process contract award documentation, including insurance and bonding requirements
• Ensure compliance with procurement laws, regulations, and city policies
• Provide contract administration support post-award, including performance monitoring and issue resolution
• Generate contract reports and support audit and compliance documentation
• Serve as a subject matter resource for procurement and contracting matters
• Maintain accurate contract records and support archival requirements

Required Qualifications

• Bachelor's degree in business, Public Administration, Finance, or related field
• Minimum 3 years of professional experience in contracting, procurement, or related field
• Strong understanding of contract administration and procurement processes
• Intermediate knowledge of Microsoft Office (Excel, Word, Outlook)
• Ability to interpret policies, procedures, and procurement regulations
• Strong analytical, communication, and negotiation skills
• Ability to work independently with general direction

Preferred Qualifications

• Experience in government or public sector procurement
• Familiarity with federal procurement regulations (e.g., FAR)
• Experience conducting solicitation development and bid evaluations
• Background in contract compliance, vendor management, or audit support