Inventory -HR Generalist Specialist

Description:

  Our industry relies on skilled, essential workers — real people doing real work that AI cannot replace. If you’re looking for long-term stability and a future you can grow into, we welcome individuals who bring integrity, consistency, and commitment to their role. We are a family-owned and operated company with a deep-rooted commitment to this industry and its success. We offer competitive pay, 401(k), year-round or seasonal opportunities, paid licensing, and full training to help you build a new career for your future.

 

Are you the kind of person who thrives on structure, shows up on time every time, and takes pride in getting the details right? We’re looking for a self-motivated, sharp-thinking professional who communicates clearly, drives with care, and stays two steps ahead — whether you’re mastering the precision of inventory control or setting up a new team member for success on their very first day. In this role, you’re not just checking boxes; you’re the backbone of daily readiness, the keeper of accuracy, and the person who ensures our team starts strong and stays strong. If you love staying organized, owning your responsibilities, and making an impact from the moment you arrive, this is where you belong.

FLSA Status: Non-Exempt 

Department: Human Resources & Outside Operations

Reports To: HR Manager & Technical Director 

Position Summary

The Payroll, Onboarding & Inventory Control Specialist is a dual-function role supporting both the Human Resources department and Outside Operations. This position is responsible for payroll administration through Paylocity, onboarding and offboarding coordination, employee documentation management, and comprehensive inventory control across chemicals, equipment, uniforms, and fleet load-outs.

This role ensures technicians and office operations are fully supported, compliant, and equipped to perform their work efficiently. The position requires strong organizational skills, accuracy, confidentiality, self-motivation, and disciplined adherence to established procedures. As business needs arise, this role may also provide occasional field support to assist Operations.

Ability to commute to numerous of our locations each week, Plaistow, Epping, Merrimack NH along with North Billerica, Norwood MA. 

Essential Duties & Responsibilities

Payroll Support (Paylocity)

• Enter, review, and update      employee information in Paylocity
• Verify hours, review payroll      reports, and flag discrepancies
• Format timecards and track missed      punches
• Issue PTO seniority increases      notifications
• Complete new hire payroll setup      (profiles, pay rates, deductions)

Onboarding & Offboarding Support

• Prepare new-hire packets and collect required documents
• Track I-9, W-4, direct deposit, handbook acknowledgments
• Follow up on onboarding  checklists to ensure timely completion
• Create New Hire Bags and secure uniforms/cell phones
• Scan and file new hire packets
• Enter driver’s license and  pesticide license information
• Update new hire sheets and referral program entries
• Register new hires with required state agencies
• Assign Paylocity surveys and training modules
• Benefits sign up monitoring for new hires 
• Track offboarding checklists (equipment, access removal, final pay)

HR Operations & Administrative Support

• Maintain employee files (digital      and physical)
• Send benefits enrollment reminders and track completion
• Issue 401(k) eligibility notifications at 60/90 days
• Track anniversaries and milestones
• Log Applause/recognition submissions
• Coordinate birthday cards
• Track subcontractor COIs
• Verify employee contact information and notification settings
• Track training assignments and Paylocity notice completion

Compliance & Licensing

• Monitor Certificate of Insurance inbox  and update Certificate of Insurance  tracker
• Coordinate Certificate of Insurance renewals with Litaker
• Track driver’s license expirations and send reminders
• Schedule and log MVRs
• Track background check status for new hires

Reporting & Data

• Maintain new hire / termination / position change logs
• Update HR and Operations databases and spreadsheets
• Benefits sign up 
• Paylocity validation of information for Team Members 

Inventory Control & Operations Support

1. Inventory Replenishment & Control

• Monitor inventory levels using the Minimum Inventory Sheet
• Place replenishment orders or flag purchasing needs
• Conduct daily physical inventory counts
• Maintain accurate inventory records and reconcile discrepancies
• Maintain a clean, safe supply pick up location 

2. Technician Order Fulfillment

• Process technician requests submitted through VIM by 5:00 PM
• Arrive at 6:00 AM to pull, pick, and stage materials
• Ensure 100% accuracy in staging technician inventory

3. Facility Stewardship & Safety

• Maintain clean, organized  warehouse and storage areas
• Ensure shelves and lockers are labeled and maintained
• Store chemicals and hazardous materials per safety regulations
• Conduct weekly inspections of all storage locations

4. Uniform & Onboarding Support (Operations)

• Maintain inventory of standard uniform sizes
• Ensure new hires receive full uniform kits within 48 hours
• Coordinate uniform exchanges and bulk requests

5. Fleet & Vehicle Readiness Support

• Partner with Fleet Manager for vehicle deployment
• Ensure vehicles are fully stocked and “Ready-to-Go” within 48 hours
• Conduct walkthroughs, remove expired materials, restock per Load-Out Sheet
• Tag vehicles as “Green / Ready for Deployment”

6. Equipment Maintenance & Repair Coordination

• Manage equipment service schedules and Red Tag repair loop
• Issue temporary replacements immediately
• Coordinate repairs and return equipment with Green Tag status
• Maintain reliable backup equipment

Minimum Qualifications

• Experience in HR, payroll, inventory, warehouse operations, or logistics preferred
• Strong organizational skills and attention to detail
• Self-motivated with the ability to work independently
• Strong time-management skills and ability to prioritize effectively
• Clear, professional communication skills
• Ability to adhere to structured arrival and departure times (6:00 AM start required)
• Proficient with HRIS systems  (Paylocity preferred)
• Basic computer proficiency
• Valid driver’s license
• Ability to lift up to 50 pounds
• Successful background check and drug screening

Requirements:

 Minimum Qualifications

• Experience in HR, payroll, inventory, warehouse operations, or logistics preferred
• Strong organizational skills and attention to detail
• Self-motivated with the ability to work independently
• Strong time-management skills and ability to prioritize effectively
• Clear, professional communication skills
• Ability to adhere to structured arrival and departure times (6:00 AM start required)
• Proficient with HRIS systems (Paylocity preferred)
• Basic computer proficiency
• Valid driver’s license
• Ability to lift up to 60 pounds
• Successful background check and drug  and driving history screening
• Ability to work and drive in inclement weather

Physical Requirements

• Ability to drive to and from multiple locations in Ma and NH
• Ability to repetitively lift 60lbs
• Frequent standing, walking, bending, and lifting
• Ability to stand on your feet for multiple hours 
• Ability to handle chemicals and equipment safely
• Work performed in warehouse, storage, and fleet environments

Work Environment & Schedule

• Primarily warehouse- and office-based
• Full-time weekday schedule with strict 6:00 AM start
• Weekly rotation covering all storage locations
• Occasional flexibility required to support operational needs

Performance Expectations

• High accuracy in payroll, documentation, and inventory tasks
• Completes onboarding, payroll, and inventory duties within required timelines
• Maintains confidentiality and  professionalism
• Keeps all files, inventory areas, and records organized and audit-ready
• Provides responsive communication to employees and leadership
• Demonstrates strong self-motivation and follow-through
• Maintains reliable attendance and  punctuality
• Represents HR and Operations with a positive, solutions-focused approach

Core Competencies

• Attention to Detail
• Communication Skills
• Confidentiality & Integrity
• Customer Service Orientation
• Time Management
• Technical Proficiency
• Problem-Solving
• Adaptability
• Collaboration
• Self-Motivation & Initiative
• Reliability & Punctuality

Equal Opportunity Statement Pest-End Inc. is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, or any other protected characteristic 

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