Bookkeeper

We are looking for a meticulous Bookkeeper to join a privately held company in California. This is an on-site, contract opportunity with the potential to become permanent for someone who thrives in a busy office and can manage accounting and administrative responsibilities with accuracy and consistency. The ideal candidate brings strong QuickBooks expertise, construction-related bookkeeping experience, and the ability to keep multiple projects moving efficiently. You will play a key role in supporting financial operations, project documentation, and day-to-day coordination across the business.

Responsibilities:

• Oversee daily bookkeeping activities in QuickBooks, including customer invoicing, payment application, vendor bill processing, and account reconciliation.

• Monitor outstanding receivables, follow up on past-due balances, and help maintain consistent cash flow through effective collections efforts.

• Track project financial performance by preparing job cost details, maintaining purchase order records, and producing profit and loss reporting by project.

• Support estimating and project administration by preparing documentation, entering project information, and assisting with material ordering and status tracking.

• Review contracts and project requirements, maintain organized records, and assist with construction-related paperwork such as notices, lien documentation, and prevailing wage support.

• Process high-volume billing accurately while keeping detailed time, material, and project activity records within company systems.

• Create and maintain spreadsheets, reports, templates, and business documents using Microsoft Office applications such as Excel, Word, and Outlook.

• Coordinate communication with internal teams, clients, vendors, subcontractors, and regulatory contacts in a clear and timely manner.

• Maintain vendor, subcontractor, inventory, and client data across business systems while identifying opportunities to improve administrative workflows.

For immediate consideration, contact Robert Half at 209-232-1991.

• At least 3- 5 years of bookkeeping experience, including hands-on use of QuickBooks.

• Prior accounting or bookkeeping experience within a construction-related environment is ideal

• Working knowledge of accounts payable, accounts receivable, collections, and project-based billing.

• Ability to prepare job costing information, project tracking reports, and project-specific profit and loss summaries.

• Strong organizational skills with the ability to manage multiple priorities in a fast-paced office setting.

• Clear and effective written and verbal communication skills for interaction with staff, customers, vendors, and subcontractors.

• Proficiency with Microsoft Office, especially Excel, Word, and Outlook.

• High level of discretion, dependability, and attention to detail when handling confidential business information.