Administrative Assistant

About the Role

Our tutoring center is looking for a warm, organized, and personable Administrative Assistant to be the welcoming face of our center. In this role, you'll be the first point of contact for students and parents, manage day-to-day front office operations, and help create a positive, professional environment that supports student success. If you enjoy working with children, thrive in a busy setting, and take pride in keeping things running smoothly, we'd love to hear from you.

Key Responsibilities

• Warmly welcome students and parents to the center and create a positive first impression
• Manage walk-in visitors, share information about the center's programs and offerings, and collect inquirer contact information
• Answer incoming phone calls and respond to inquiries professionally
• Administer Academic Evaluations to students
• Process and track center notifications for scheduled Academic Evaluations received via email
• Prepare conference binders for student initial conferences
• Order, organize, and maintain office supplies
• Update and maintain the center's information boards and displays
• Send updates and reminders to parents via Google Voice and email
• Schedule Practice Tests for students
• Offboard completing students by providing completion certificates and gift cards
• Coordinate and organize the Reading Adventure program
• Perform other administrative tasks as needed

Qualifications

• Bachelor's degree required
• Strong verbal and written communication skills
• Positive, warm, and approachable personality
• Genuine enjoyment of working with children
• Highly organized with strong attention to detail
• Able to work effectively in a fast-paced environment and adapt quickly to changing priorities

Schedule

• Monday – Thursday : 3:00 PM – 8:00 PM
• Saturday : 8:30 AM – 3:00 PM