Bilingual Spanish - Data Entry Clerk

Bilingual Data Entry Specialist
LHH Recruitment Solutions is seeking a Bilingual Data Entry Specialist who will play a critical role in ensuring the accurate, compliant, and timely flow of our clients import/export documentation between the U.S. and Mexico. This position supports customs compliance, shipment validation, permit coordination, and cross?border transfers by entering, validating, and maintaining detailed data within the Mexican Customs Broker system and internal databases. Accuracy, bilingual fluency, and strong understanding of cross?border regulatory requirements are essential.

Location: Laredo, TX 78046
Schedule: Monday-Friday, 8:00 AM-5:00 PM (overtime may be required)
Compensation: $24/hour (W2) Depending on Experience
Language Requirement: Bilingual - English/Spanish (fluent)

Key Responsibilities
Customs & Regulatory Data Management

• Review and validate shipping documentation for accuracy; report discrepancies to Shipping leadership.
• Enter complementary data into the Mexican Custom Broker system to initiate the pedimento proforma (draft customs declaration).
• Confirm shipment specifications and special requirements under Mexican law (NOM compliance, special identifiers, preferential treatment, permits, certificates).
• Maintain and update data in the pedimento proforma (draft customs declaration) and release to customs brokers for validation and duty processing.
• Compile and validate information needed to generate the legal Mexican Pediment.

Import/Export Documentation & Permits

• Support the process for obtaining special import permits and maintain updated permit records.
• Complete U.S. Customs & Border Protection documentation for export/import needs and avoid delays at crossing.
• Prepare and submit Electronic Export Information (EEI) to the U.S. Census Bureau and obtain ITN/EEI confirmations.
• Properly document bonded (In?Bond) merchandise and ensure timely communication with CBP.

Cross?Border Logistics Coordination

• Coordinate shipment transfers with Logtec and carriers, ensuring compliance with DOT and U.S. CBP regulations.
• Ensure full compliance with U.S.-Mexico border crossing regulations and resolve issues raised by border officers.
• Apply proper customs procedures for return shipments from the U.S. to Mexico to prevent unnecessary duties.

Quality, Compliance & Safety Responsibilities

• Maintain all shipment records and documentation in accordance with compliance standards.
• Process rectifications of Mexican pediments due to customer discrepancies (price/quantity adjustments).
• Document HAZ?MAT safety codes for materials crossing the border.
• Contribute to ISO 9001 quality initiatives and continuous improvement efforts.
• Provide back-up support to the Duty Classifier as needed.

Day?to?Day Expectations

• Conduct daily validations of shipping documents before entry into customs systems.
• Input data into internal and broker platforms with zero?defect accuracy.
• Monitor shipment statuses and coordinate with brokers, Logtec, and carriers to maintain timely cross?border flow.
• Track permits, certifications, and compliance requirements for all shipments.
• Communicate with customs officials as required to resolve crossing or documentation issues.
• Maintain organized documentation logs and prepare rectifications when discrepancies arise.

Typical Qualifications

• 1-3 years of experience in data entry, logistics coordination, customs documentation, import/export support, or similar environments.
• Bilingual English/Spanish (fluent) required.
• Strong understanding of cross?border shipping processes, Mexican customs documentation pedimento proforma (draft customs declaration), and U.S. CBP export/import procedures.
• Experience working with customs brokers, regulatory documentation, or compliance?heavy workflows.
• High attention to detail; ability to work with high volumes of shipment data accurately.
• Strong computer literacy, including data entry systems, Excel, and document management tools.
• Ability to interpret regulatory requirements (NOM compliance, special permits, HAZ?MAT coding).
• Strong communication skills and ability to coordinate across carriers, brokers, and internal teams.
• Ability to work onsite fulltime and participate in overtime when required.

Pay Details: $24.00 per hour

Search managed by: Jason Timothy

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.