Executive Administrative Assistant (Banking/Financial Services)

JOB DESCRIPTION

Executive Administrative Assistant (Banking/Financial Services)

Location: New York, NY 10017 (390 Madison Avenue, 6th Floor)
Pay Rate: $43.00/hr W2
Duration: 2-Month Contract (Potential Extension and Conversion)
Schedule: Monday – Friday | Standard Business Hours
Work Arrangement: 100% Onsite (5 Days/Week)

Position Overview

We are seeking an experienced Executive Administrative Assistant to provide high-level administrative support within a fast-paced corporate environment. The ideal candidate will be proactive, highly organized, trustworthy, and capable of supporting senior executives while managing multiple priorities with professionalism and discretion.

This role requires strong calendar management, travel coordination, expense processing, and executive support experience. Candidates should be comfortable working onsite and handling a variety of administrative responsibilities with minimal supervision.

Key Responsibilities

• Provide executive-level administrative support to senior leadership and executives.
• Manage complex calendars, scheduling meetings, appointments, and conference calls.
• Coordinate domestic and international travel arrangements, including itineraries and logistics.
• Process and reconcile expense reports accurately and in a timely manner.
• Provide phone and Zoom meeting coverage and support.
• Handle mailings, correspondence, data entry, and document management.
• Assist with event coordination, project support, and special administrative initiatives.
• Maintain confidentiality while managing sensitive business information.
• Collaborate with internal teams and stakeholders to ensure seamless administrative support.

Required Qualifications

• 6+ years of Executive Administrative Assistant experience.
• Experience supporting multiple senior-level or C-suite executives.
• Advanced calendar management and scheduling experience.
• Expertise coordinating domestic and international travel arrangements.
• Experience processing expense reports and managing executive expenses.
• Strong organizational, communication, and multitasking skills.
• Proficiency with Microsoft Office Suite and virtual meeting platforms.
• Ability to work independently while supporting a collaborative team environment.

Preferred Experience

• High-level executive support in corporate or financial services environments.
• Event coordination and project support experience.
• Data entry and administrative operations experience.
• Experience managing competing priorities in a fast-paced executive office.

Top Qualities for Success

✔ Proactive and self-motivated
✔ Strong team player
✔ Trustworthy and dependable
✔ Detail-oriented and highly organized
✔ Professional communication skills

Potential Disqualifiers

• Lack of proactive approach
• Poor teamwork or collaboration skills
• Attendance or punctuality concerns

Typical Day

• Managing busy executive calendars
• Scheduling and coordinating meetings
• Handling Zoom and phone coverage
• Booking travel arrangements
• Processing expense reports
• Supporting administrative projects and daily executive needs

Additional Information

• Opportunity for contract extension.
• Potential for future full-time conversion.
• Minimal to no work required outside normal business hours.