Accounts Payable Coordinator

The Accounts Payable Coordinator is responsible for the accurate and timely processing of vendor invoices, payment administration, account reconciliations, and financial record maintenance. This role plays a critical part in supporting project operations by ensuring compliance with company policies, contract requirements, and accounting procedures. The ideal candidate is detail-oriented, organized, and thrives in a fast-paced, deadline-driven environment.

Key Responsibilities

• Process a high volume of vendor and subcontractor invoices accurately and efficiently.
• Review and match invoices to purchase orders, contracts, and receiving documentation.
• Investigate and resolve invoice discrepancies, payment issues, and vendor inquiries.
• Prepare and process weekly payment runs, including checks, ACH transactions, and wire transfers.
• Ensure all invoices and payments comply with company policies and contractual obligations.
• Maintain positive relationships with vendors and serve as a primary point of contact for payment-related questions.
• Reconcile vendor statements and resolve outstanding balances in a timely manner.
• Assist with month-end close activities, including accruals and accounts payable reporting.
• Review AP aging reports and help identify opportunities for process improvements.

Qualifications

• Bachelor's degree in Accounting, Finance, Business, or a related field preferred.
• 2+ years of accounts payable or accounting experience, preferably within construction, manufacturing, or project-based environments.
• Strong understanding of accounts payable processes and accounting fundamentals.