Business Office Assistant

FLSA Classification: Non-Exempt

Reports To: Business Office Manager

Job Description

The Grove Post-Acute, located near historic Main Street in Woodland, California, is a 140-bed premier post-acute provider known for proven results and outspoken care. Our unmatched dedication to excellence defines who we are, blending advanced care services with a warm, community-centered approach.

Why Join Us?

Join a team where your career thrives alongside your purpose. Candidates are drawn to our supportive environment, countless opportunities for growth, and the chance to make a profound impact on residents’ lives. Employees stay for the strong team culture, avenues for advancement, and the rewarding experience of knowing their work truly matters.

Position Overview:

As the Business Office Assistant, your primary responsibility is to assist the Business Office Manager in all tasks assigned. You will work closely with the BOM in ensuring all billing and claims are submitted on time and are compliant with State and Federal regulations.

• Understand all aspects of the billing process for all payer types.
• Review & Mail out Private Statements.
• Post ancillary charges.
• Participate in Triple Check for Medicare and Managed Care Billing.
• Understand the collecting process for all payers’ types.
• Communicate with Residents/Family as needed.
• Complete facility statistical reports such as monthly facility statistics, daily census, licensure reports as applicable.
• Communicate with our billing company.
• Communicate with the Social Services Office, Medi-Cal and MediCare offices as needed.
• Communicate with Insurance companies, HMOs.
• Communicate with pharmacy, laboratory, X-ray, Hospice companies.
• Participate in meetings and committees such as daily stand-up, administrative, quality assurance/quality improvement, Medicare documentation review.

Qualifications:

• High school diploma or equivalent.
• Knowledge of medical billing and coding processes.
• Ability to multitask in a fast-paced environment.
• Knowledge of state and federal healthcare regulations is preferred.
• Skilled Nursing Facility experience is preferred.

What We Offer:

• Medical, Dental, and Vision coverage.
• Additional options like Accident Insurance and Hospitalization plans.
• Life and AD&D insurance included for full-time employees.
• 401(k) retirement savings.
• Paid time off: Vacation, Holidays, and Sick Leave.
• Supportive and collaborative work environment.
• Paid orientation and training programs.

We provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, creed, sex (including pregnancy, childbirth, or related condition), age, national origin or ancestry, citizenship, disability, marital status, sexual orientation, gender identity or expression (including transgender status), genetic predisposition or carrier status, military or veteran status, familial status, status as a victim of domestic violence, or any other status protected by law.