Purchasing Coordinator

Description:

The Purchasing Coordinator supports day-to-day purchasing operations by maintaining accurate system data, tracking order status, and supporting clear and consistent communication across teams. This is an entry-level role designed for individuals who are highly organized, detail-oriented, and interested in building a foundation in supply chain and procurement within a manufacturing environment.

Responsibilities

• Enter and maintain accurate purchasing data in NetSuite, ensuring all records are up to date and complete.
• Monitor and update order status, including backorders, late shipments, and delivery timelines.
• Track incoming shipments and flag delays, discrepancies, or missing information.
• Maintain and update purchasing trackers and spreadsheets for team visibility.
• Monitor Zendesk tickets and ensure updates are properly recorded and communicated.
• Coordinate internally with purchasing, operations, and engineering teams to support alignment on order status and priorities.
• Maintain organized supplier and order documentation for easy reference and audit readiness.
• Flag missing, incomplete, or inconsistent data to prevent downstream delays.
• Support general administrative tasks for the purchasing team as needed.
• Assist with additional projects or responsibilities as assigned.

Requirements:

Required Qualifications

• 1+ year of experience in an administrative, operations, or support role preferred.
• Associate’s degree preferred but not required.
• Strong attention to detail and a high level of accuracy in data entry and tracking.
• Highly organized with the ability to manage multiple tasks and follow through consistently.
• Comfortable working in systems and spreadsheets (NetSuite, Zendesk, Excel, or Google Sheets).
• Clear and professional communication skills, with the ability to coordinate across teams.
• Ability to identify gaps or inconsistencies and escalate appropriately.
• Reliable, consistent, and able to work in a structured, process-driven environment.

Preferred Qualifications

• Experience in a manufacturing or production environment.
• Exposure to ERP systems (NetSuite preferred) or ticketing systems (e.g., Zendesk).
• Familiarity with basic purchasing or supply chain concepts.
• Experience maintaining or working with structured trackers, logs, or databases.
• Demonstrated ability to work in a fast-paced, detail-driven environment.
• Interest in developing a career in purchasing, supply chain, or operations.