Operations Manager

Job Title: Operations Manager
Department: Administration & Leadership Team

Reports To: Executive Director

Salary Grade: G
FLSA: Exempt

First consideration: Thursday, June 18. Position will remain open until filled.

Essential Functions:

• Manage financials, accounting, state compliance, and reporting of theLibrarysfiscal operations.

• Monitor expenditure of designated fund allocations.

• Record all financial transactions and reconcile all bank accounts monthly.

• Organize andmaintainall financial records,monitormonthly tax collections,monitorbankingtransactionsand transfers.

• Prepare and deposit weekly operating income.

• Coordinate the purchase of supplies for departments andmonitorstaff and department expenditures.

• Maintainaccuraterecords of vendor contracts and documents.

• Participate in the development of the annual operating budget;advisethe Executive Director based upon projected financial inflows and outflows for each fiscal year.

• Perform human resource functions and procedures.

• Initiate, process, andmaintainall personnel records and actions for Library staff, including compensation andbenefitsadministration.

• Prepare andsubmitbiweekly timesheets for payroll.

• In consultation with the Executive Director and department supervisors, administer personnel actions (recruiting,selection, onboarding, evaluation termination, etc.)

• Assistwithmaintainingpublic records, based on thePublic Libraries Records Retention Schedule.

• Develop and supervise the maintenance programs for the facility, vehicle, and other library furnishings and equipment.

• Supervise facilities and maintenance staffmember.

• In consultation with the Executive Director,assistthe LCO Board of Trustees.

• Assist the Treasurer with financial functions; prepare monthly financial reports, make recommendations, etc.

• Assist the Secretary with administrative functions; record and prepare meeting minutes.

• Provide input andassistanceto the Executive Director in strategic and long-range planning, policy development, administrative oversight, and otherprojects asidentified.
  

Specific Knowledge,Skillsand Abilities Required:

• Proficient with Microsoft Office Suite, BambooHR, and QuickBooks.

• Advanced knowledge and understanding of general accounting principles, financial record keeping rules and procedures, and basic budget procedures.

• Advanced knowledge of human resources procedures includingworkerscompensation, FMLA, and sunshine law.

• Understands the importance of handling confidential information and materials.

• Strong organizational skills, attention to detail, and ability tomaintainaccuraterecords.

• Excellent time management skills, ability to prioritize tasks, and meet deadlines.

• Ability to prepare, review, understand, and analyze financial and budget records.

• Ability to follow complex, multi-step procedures to complete tasks.

• Excellent written and verbal communication skills.

• Ability to work independently with minimum level of direct supervision.
  

Education and Experience:

• Bachelorsdegreeinan appropriate field(such as business, accounting, finance, etc.) or any equivalent combination of experience, training, and/or education isrequired.

• Bookkeeping and accounting experiencerequired.

• Experience with public libraries or government operations is preferred.
  

Physical and Working Conditions:

• Position requires bending, squatting, kneeling, and reaching from floor level to a height of six feet.

• Routine lifting and handling of library materials weighing up to 30 pounds and moving book carts up to 200 pounds.

• Ability to perform work at a computer terminal for extended periods of time.

Schedule:Primarily days, Monday through Friday.Must have a flexible schedule to work the occasional evening, weekendor beyond the regularly scheduled workday when necessary. Occasional travelinthe local community isrequired.

Salary Range: $25.00 28.00 with excellent benefit package including health, dental, vision, and life insurance, paid leave (including holidays), and enrollment in Missouri LAGERS public pension.