Community Association Manager

Full-time Portfolio Community Association Manager needed for a Community Association Management company located in Schaumburg, Illinois.

MUST be a licensed community manager in the State of Illinois with a current license.

The portfolio manager’s responsibilities are, but are not limited to the following:

• Management of Condominium, Townhome and Homeowner’s Associations
• Understanding monthly financials; review/approval/distribution monthly
• Prepare annual budgets, including incorporating information from reserve studies
• Analyze, understand and implement items from the reserve studies
• Prepare requests for proposal from contractors & analyze and evaluate bids
• Work directly with contractors to monitor the quality of their work
• Perform property inspections for both maintenance and property appearance on a regular basis. Take photos of violations to provide to assistant for drafting letters
• Review and understand insurance requirements
• Develop and implement policies and procedures
• Prepare management reports and updates
• Attend Board meetings and follow up on items after a Board meeting in a timely fashion
• Oversee administrative work performed by assistant and perform administrative work as needed
• Maintain strong relationship with ownership
• Respond in a timely manner to both emails and phone calls received
• Correspond, communicate, address and resolve homeowner issues and concerns in a professional and efficient manner
• Review and be familiar with each Association’s Declaration’s, By-Laws and Rules and Regulations
• Be familiar with a wide range of building components between high-rise/mid-rise, condominium and townhome style buildings
• Review owner account history on a monthly basis (late fee process)
• Turn over delinquent accounts to attorney for collections based on each clients policy
• Review and sign off on maintenance work orders daily
• Review and sign off on conversion/closing packages and other related documents after they are prepared
• Update Association Board members on a monthly basis via email between meetings & share monthly financial packets
• On-call for after-hours emergencies for your portfolio

The ideal candidate will possess:

• Strong oral and written skills
• Ability to multi-task effectively and efficiently
• Proficiency with O365, SharePoint, One Drive

Our office is a centralized, all-in team environment. Portfolio Managers are supported by an admin assistant, customer service team for maintenance/work orders, accounting team, and resale coordinator.

We are seeking an individual who is self-motivated, with excellent people skills and organizational skills, with an outgoing personality and wishes to grow with our company. Competitive Salary, Mileage Reimbursement & monthly cell phone stipend are just some of the benefits included with this position.