Payroll Specialist

Payroll Specialist – Job Summary

Payroll Specialist responsible for processing bi-weekly payroll for 1,500+ employees using ADP Workforce Now and ADP Workforce Management. This role ensures accurate timekeeping, payroll processing, and compliance with federal, state, and local regulations. Works closely with the Payroll Manager to maintain payroll records, resolve discrepancies, and support HR functions.

Key Responsibilities

• Process and reconcile bi-weekly payroll for hourly and salaried employees
• Review and audit timecards for accuracy and compliance
• Maintain employee payroll records (new hires, changes, pay rates)
• Troubleshoot timekeeping issues (missed punches, PTO, exceptions)
• Run and analyze payroll and timekeeping reports
• Process overtime, bonuses, and manual checks
• Ensure compliance with CA wage laws, including certified/prevailing wage
• Respond to payroll inquiries and support audits
• Partner with managers to resolve payroll issues

Qualifications

• 5+ years of payroll experience (500+ employees preferred)
• ADP experience required
• Bilingual (English/Spanish) required
• Strong communication and attention to detail
• Proficient in Microsoft Office

Systems

• ADP Workforce Now (required)
• HRIS (Spectrum preferred)
• Microsoft Office Suite