Construction Accounts Payable & Payroll Specialist

PrideStaff, on behalf of a premier, fast-growing underground utility construction client, is seeking an experienced and tech-savvy Construction Accounts Payable (AP) & Payroll Specialist. Our client serves projects nationwide and is based in the Jacksonville, FL area, specializing in critical infrastructure installation such as water, sewer, drainage, and fiber.

This is a strictly in-office position. The ideal candidate must have prior construction experience and the technical skills to manage vendor relationships, track project expenses, and keep financial operations moving as fast as field crews.
Responsibilities

• Match, batch, and code high-volume vendor invoices daily.
• Verify invoices against purchase orders (POs) and field delivery tickets.
• Allocate material, fuel, and subcontractor expenses to correct job codes.
• Respond to vendor inquiries and reconcile monthly statements promptly.
• Prepare weekly check runs, ACH payments, and credit card reconciliations.
• Collect and verify subcontractor lien waivers, COIs, and W-9 forms.
• Complete automated weekly company payroll, track inconsistencies, and ensure compliance.

Qualifications

• Minimum 2–3 years of heavy accounts payable/payroll experience preferred.
• Previous experience in construction, underground utilities, or heavy civil industries is required.
• High comfort level with technology and direct experience with construction accounting software, including Sage 100/300, Viewpoint, Foundation, or QuickBooks Enterprise.
• Strong understanding of job costing, progress billings, and lien waiver processes.
• High attention to detail, strong data-entry speed, and excellent communication skills.

PrideStaff is an equal opportunity employer.