Office Specialist II

About This Role

The office specialist II position provides direct administrative assistance to the Heartland AI Symposium (HAIS) director (and as time is available, other HAIS committee members). In particular acting as a one-stop administrative contact and administrative problem solver for the director.

This position performs a variety of routine customer service, clerical and administrative duties according to established procedures. Works collaboratively with department staff to manage office duties and support senior staff in the accomplishment of their duties. Typical duties include processing payment vouchers, timesheets, logistical planning of events, or arranging travel. This position works under supervision but may be required to provide guidance and train others as needed.

About Us

The Heartland AI Symposium is an annual multi-institutional, multi-disciplinary 3-day event. The planning for which spans an entire year leading up to the event. People can learn more at our website:

Worksite Description

This position is Hybrid and/or Remote eligible.

Applicants in the Manhattan, KS area may be asked to come to campus or interact with local businesses and organizations in person.

Applicants requesting hybrid status should identify both their in person and remote availability clearly and be reachable by phone or email during their established remote schedule.

Applicants requesting fully remote status must establish their remote availability clearly and be reachable by phone or email during their established schedule.

All employees must reside in the United States when they begin working to comply with state law. K-State is unable to provide remote or hybrid work opportunities for residents of the state of Idaho.

What You'll Need to Succeed

Minimum Qualifications:

· Requires one year of relevant experience. Requirements may be met through a combination of education and experience.

 

Preferred Qualifications:

· Strong oral and written skills in English
· Ability to work independently and in a team
· Ability to adapt to and use new technological systems within an ethical framework
· Two years of post-high education
· One year of administrative experience
· Experience with website content management

Sponsorship eligibility:

Candidates must be legally authorized to work in the U.S. on an ongoing basis without sponsorship

How to Apply

Please submit the following documents:

1. CV / Resume
2. Cover Letter

Application Window

Applications close on: July 19, 2026

Anticipated Hiring Pay Range

$14.54 – $21.38 hourly