Licensing Specialist

Compensation: $20 - $25 Hourly

At American Financing, we're innovators with imagination. We do what it takes to help customers achieve their financial goals. And we stay ahead of the competition by challenging ourselves to become more efficient. We are one of the fastest-growing national mortgage lenders because we don't follow the status quo.

See what it's like to work for a national mortgage lender that truly values its employees. Wherever your passions lie, you can find rewarding work and new opportunities here.

• Casual work environment
• Family-owned, Customer-focused
• Denver Post Top Workplace
• Top 50 Family-Owned Business
• Best of Colorado Business
• Inc. 5000 Fastest-growing Private Company

JOB SUMMARY

The Licensing Specialist is a member of a small team of licensing professionals which serve as the main point of contact for all company licensing-related matters. The primary area of responsibility is working with state agencies to ensure adherence to all requirements and meeting all deadlines. Responsible for (i) ensuring mortgage loan originators (MLOs) maintain current and accurate records in the Nationwide Mortgage Licensing System (NMLS), and (ii) assisting with researching corporate, federal and state regulations or other licensing-related needs to ensure compliance with all applicable federal and state regulators. The Licensing Specialist also has vendor management responsibilities which include vendor onboarding, compliance monitoring, contract documentation, and maintaining the vendor central repository.

WHAT YOU WILL BRING

• Good verbal and written communication skills.
• Proficiency in Microsoft Office Suite.
• Superior customer service skills.
• Ability to manage multiple tasks, projects, and deadlines simultaneously.
• Must be a self-starter and self-motivated to meet job expectations and goals.
• Must be able to thrive in a fast-paced, multi-tasking environment.
• Must be organized, responsible, and use good judgment.
• Participate in proactive team efforts to achieve departmental and company goals.
• Comply with all safety policies, practices, and procedures.
• Report any potential or actual violations of such policies, practices, or procedures to the Compliance Manager.
• Perform other duties as assigned by Management.
• High School Diploma

DUTIES AND RESPONSIBILITIES

Licensure Maintenance

• Procuring and maintaining licensure for the company, branch office locations, and MLOs.
• Monitor and maintain company and branch office licensing.
• Maintain licensing records and licensing information in Byte, the company’s loan origination system.

Compliance & NMLS Management

• Work with state agencies to ensure adherence to requirements and deadlines.
• Ensure MLOs maintain current and accurate records in the NMLS.
• Monitor NMLS tasks and assist with clearing items.
• Monitor and address license application deficiencies in NMLS.

Operational Support & Administration

• Coordinate MLO requirements, including ordering education and scheduling tests.
• Assist with the input of MLO records.
• Analyze and fulfill state-specific license application requirements.
• Process payments for licensing costs.
• Assist the Licensing Manager with research on state regulations and other requests.

Vendor Management Specialist Responsibilities:

Vendor Onboarding & Communication

• Assist with the initial setup and documentation of new vendors.
• Communicate compliance updates and requirements to vendors.

Compliance Monitoring & Resolution

• Monitor vendor activities to ensure compliance with company policies and regulatory requirements.
• Coordinate with internal departments to resolve vendor compliance issues.
• Investigate and resolve incidents of non-compliance with vendors.

Maintenance & Deadline Management

• Maintain the central repository of vendor contracts, ensuring agreements and supporting documentation are current, organized, and easily accessible.
• Track contract renewal dates and notify management of upcoming expirations.
• Track and manage deadlines for all compliance tasks and deliverables.

Work Schedule: Hybrid (In-office Monday–Wednesday, Remote Thursday–Friday) from 8:00 AM to 5:00 PM MST.

Compensation: $20 - $25 Hourly

WHAT WE BRING

• Medical, Dental, Vision, 401k
• Paid time off and sick days
• Paid holidays
• Long-term paid disability
• Paid maternity and bonding leave
• Full desk equipment provided

American Financing Corporation (AFC) is an Equal Opportunity Employer. AFC does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis protected by law. All employment is decided on the basis of qualifications, merit and business need.