Project Administrator

We are searching for a Project Administrator to support a growing construction services firm that specializes in large-scale commercial projects. This position supports project teams from initiation through closeout and is critical in managing project documentation, contract administration, billing, and subcontractor compliance. This position is onsite, full-time permanent, and pays from $67,500 to $72,500.

Responsibilities

• Manage full lifecycle project administration from job setup through closeout
• Establish and maintain complete project and contract files within accounting systems
• Prepare, process, and track monthly project billings in accordance with contract requirements
• Track and manage accounts receivable, including payment status reporting and follow-ups
• Coordinate and administer change orders, including tracking, reconciliation, and system entry
• Maintain subcontractor (sub-tier) compliance including insurance, licensing, and lien releases
• Process subcontractor agreements, change orders, and billing approvals
• Compile and maintain schedules of values, budgets, and job cost reporting
• Ensure all compliance requirements are met to prevent billing delays or payment holds
• Coordinate procurement of insurance, bonds, and related project documentation
• Prepare and review professional project correspondence for quality and accuracy
• Maintain organized documentation for audits, reporting, and internal controls
• Reconcile contracts and prepare final billings, including retention at project closeout
• Compile and submit all closeout documentation including warranties and final releases
• Support project teams and leadership with reporting, administrative tasks, and meetings

Requirements

• High school diploma required; Associate’s or Bachelor’s degree in Business Administration or related field preferred
• 2–3+ years of administrative experience, preferably within the construction industry
• Experience supporting projects with complex, long-duration contracts (subcontractor or general contractor environment)
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
• Experience with construction documentation, billing processes, and contract administration
• Strong organizational skills with the ability to manage multiple active projects simultaneously
• High attention to detail and accuracy in data entry, documentation, and compliance tracking
• Strong written communication skills with the ability to draft and edit professional correspondence
• Ability to work effectively in a fast-paced, deadline-driven environment
• Authorized to work in the United States without the need for sponsorship now or in the future