Marketing and Administrative Assistant - Real Estate Team

MARKETING AND ADMINISTRATIVE ASSISTANT

Best Life Home Team | North County San Diego, CA

Full-Time | Primarily Remote with Field Work | $25-28/hr + Performance Bonuses

THIS IS NOT YOUR AVERAGE ASSISTANT ROLE

We are a high-performing, hospitality-driven, media-focused real estate team in North County San Diego, and we are looking for someone who wants to be a genuine partner in building something, not just someone who wants a task list and a paycheck.

About 30-40% of this role is dedicated to marketing strategy and execution at a real level: YouTube content planning, scripting support, working with videographers and editors, high-quality Canva design, and Instagram strategy that actually moves the needle. We want to hire someone who eventually becomes better at this than we are. If you have agency experience, a content background, or you have built something from scratch that you are genuinely proud of, we want to hear about it.

The other 60-70% is operations, systems, client experience, and MLS work that keeps a busy real estate team running at a high level. You will be trusted, given flexibility, and expected to deliver results without being micromanaged.

If that sounds like your kind of role, keep reading.

COMPENSATION AND BENEFITS

Base Pay: $25.00 to $28.00 per hour based on experience

Buyer Transaction Bonus: $200 per closed buyer transaction

Listing Bonus (Team Lead transactions): $300 per closed listing

Listing Bonus (Team Member transactions): $250 per closed listing

Paid Time Off: Yes, details provided during offer

ABOUT BEST LIFE HOME TEAM

We are a tight-knit real estate team that moves fast, cares deeply about our clients, and is committed to building systems and a brand that allow us to grow with intention. We are based in North County San Diego and operate throughout San Diego County. Our goal is to get people loving where they live. If that is your vibe, you will fit right in here.

ABOUT THE ROLE

This is a ground-floor opportunity with a genuine career path. We are not looking for someone to fill a seat. We are looking for someone who takes ownership, sees broken processes and fixes them, brings ideas to the table without being asked, and wants to grow into an increasingly important role on this team over time.

This role starts as a Marketing and Administrative Assistant. For the right person, it grows into an Executive Assistant role and eventually a Director of Operations position. We will invest in you, including covering your California real estate license costs when the time comes for advancement.

Schedule: Up to 40 hours per week, Monday through Friday. Occasional evenings and weekends for field activities.

Location: Primarily remote. Field work throughout San Diego and North County. Must be based in San Diego County, ideally North County or Carlsbad adjacent.

Reports To: Dan Parker and Stephanie Parker

WHAT YOU WILL DO

Marketing and Content (approximately 30-40%% of the role)

This is where we want your creative and strategic brain. We need someone who can think about our brand and our audience, not just post content.

Communicate creative direction and editing notes to our videographer and editor to ensure consistent quality and vision

Design high-quality graphics, listing materials, and branded assets in Canva at a professional level

Create and manage our social media content calendar across Instagram, Facebook, and Google Business

Assist in growing our YouTube channel by using our detailed platform strategy and sizeable audience to execute our vision. (You will not be on camera or editing videos)

Run listing ad campaigns on Facebook and Instagram

Manage our Google review process and proactively generate reviews

Use AI tools daily, including ChatGPT, Gemini, and Claude, to support content, writing, and research

Build one-page property websites for listings

Coordinate and send community mailers

Administrative and Systems

Schedule showings and manage the team calendar

Maintain CRM records and keep our database clean and current

Triage the email inbox and manage follow-ups

Coordinate contractors and complete field check-ins as needed

Document, improve, and take ownership of SOPs and internal processes

MLS and Listing Management

Enter and manage all MLS listings, updates, and compliance

Coordinate pre-listing preparation and communicate with all parties

Be present on listing media days

Send weekly seller status reports and handle listing appointment follow-up

Client Success Systems

Create and distribute a monthly digital newsletter and quarterly mailed newsletter

Create and distribute greeting cards and quarterly graphics highlighting local small businesses

Create neighborhood guides for clients

Assist our Director of Client Experience with ongoing client retention needs

Field Activities (throughout San Diego County)

Attend listing media days

Open house setup and breakdown

Lockbox and signage installs and removals

Client walkthroughs and inspections

WHAT WE ARE LOOKING FOR

Skills and experience matter, but what we really want is a partner. We want someone with the self-awareness to know what they are good at, the drive to keep getting better, and the character to be trusted with a business we have spent nearly a decade building.

Real marketing experience: agency background, content production, video strategy, or brand work that goes beyond posting on Instagram

Strong Canva skills at a design-thinking level, not just template editing

Self-motivated and results-driven. You manage your own time, you deliver without being chased, and you take pride in what you produce

Organized and detail-oriented with the ability to manage multiple priorities simultaneously

Strong written and verbal communication skills

Comfortable with technology and genuinely excited to keep learning new tools and systems

Experience with AI tools is a strong plus

Familiarity with Google Suite, Asana, and Canva preferred

Based in San Diego County, ideally North County or Carlsbad adjacent

Reliable transportation for field activities throughout San Diego County

A California real estate license is not required to start but will be required for advancement, and we will cover that cost

CAREER PATH

This is not just a job. It is a starting point.

Tier 1: Marketing and Administrative Assistant (no license required, where you start)

Tier 2: Marketing and Executive Assistant (CA DRE license in progress)

Tier 3: Director of Operations (CA DRE license required, experienced)

*Advancement is not automatic, but it is a genuine goal we will work toward together.