Receptionist

We are looking for a dependable Receptionist to support daily front desk operations. This long-term contract position is ideal for someone who enjoys creating a welcoming office environment while keeping administrative tasks organized and on track. The person in this role will serve as a key point of contact for visitors, staff, and vendors, helping the office run smoothly each day.

Responsibilities:

• Welcome guests and employees in a courteous manner, provide direction, and ensure a positive arrival experience.

• Respond to incoming questions in person and by phone, offering accurate information or routing requests to the appropriate contact.

• Coordinate calendars by arranging appointments and meeting schedules while helping avoid conflicts and delays.

• Process incoming and outgoing mail, package deliveries, and courier requests with attention to timeliness and accuracy.

• Maintain shared office areas so they remain orderly, presentable, and ready for daily business activities.

• Track workplace supply levels, place replenishment orders, and organize stock to support uninterrupted office operations.

• Prepare meeting spaces in advance, including room setup and basic readiness checks for scheduled gatherings.

• Assist with organizing workplace events and provide logistical support for office activities as needed.

• 2–3 years of experience in a receptionist, front desk, administrative, or similar office support position.
• Strong verbal and written communication skills with the ability to interact effectively with clients, staff, brokers, and vendors.
• Demonstrated customer service mindset and confidence in managing a high-visibility front desk presence.
• Ability to handle multiple tasks at once, prioritize effectively, and remain composed in a fast-paced setting.
• Working knowledge of Microsoft Office and comfort with general computer and clerical functions.
• Detail-oriented presentation, sound judgment, and a courteous approach when responding to urgent or unexpected situations.
• Hospitality or guest-facing experience is an advantage.