Administration Specialist

Administrative Specialist II

Location: Owensville, IN 47665

Pay: $24.50/hour

Contract Length: 2 years

Schedule: Monday–Friday, 7:00 AM – 3:30 PM (30-minute lunch; some flexibility)

Work Environment: Primarily onsite, office-based

Position Overview

We are seeking an experienced Administrative Specialist II to support the Gibson Operations and Maintenance teams. This role focuses on coordinating administrative processes, maintaining accurate records, and supporting operational workflows within a plant environment. The ideal candidate will be detail-oriented, organized, and comfortable managing multiple tasks in a structured setting. This is a long-term contract opportunity offering stability and consistent daytime hours.

Key Responsibilities

• Track and manage coal inventory records
• Process and manage contractor time invoices and labor accruals
• Handle rental equipment invoicing
• Print and distribute preventive maintenance (PM) work orders
• Maintain action item logs and record detailed meeting minutes
• Support general administrative functions for operations and maintenance teams

Required Qualifications

• Minimum 5+ years of administrative experience
• Strong organizational and recordkeeping skills
• Proficiency in handling invoices, tracking systems, and documentation
• Ability to manage multiple priorities with accuracy and attention to detail
• Strong communication skills for coordinating with teams and documenting meetings

Work Environment & Physical Requirements

• Primarily office-based role with occasional presence in plant areas
• No routine physical labor required; may occasionally move file boxes for record storage
• No driving, machinery operation, or ladder use required
• Must wear PPE (hard hat, safety glasses, hearing protection, safety toe footwear, and possibly gloves) when entering plant areas
• No exposure to hazardous work conditions

Why Apply

• Competitive hourly pay at $24.50/hour
• Stable 2-year contract assignment
• Consistent weekday schedule with work-life balance
• Opportunity to support critical operations within a well-established organization

If you are a detail-driven administrative professional looking for a structured and impactful role, we encourage you to apply today.