Procurement Associate

Job Summary:

Experienced Buyer / Purchasing Associate needed to support the Purchasing Department of a busy medical facility in Valhalla, NY. This individual is responsible for initiating and following through on the several steps involved in the purchasing of a variety of products, equipment, and services used by all departments.  Individual must be able to work in a fast-paced environment, must be able to work in an organized fashion, and must have excellent customer service skills.

Responsibilities:

• Provide customer service to departments within the organization
• Reviews requisitions and purchase orders against specifications and catalogues
• Reviews requisitions and purchase orders with departments for clarification
• Verifies budget allocations and charges appearing on departmental requisitions
• Contacts vendors regarding shortages, overcharges, breakage, etc.
• Assists with the coordination of activities that relate to Value Analysis
• Receives and processes new item add requests
• Assists Contract Category Managers with negotiation of local agreements
• Manage special order items and determine if they should be routed through the Value Analysis Process
• Reconciles confirmation and invoices daily for price discrepancies, accuracy and completeness of quantities ordered
• Conducts price comparison analytics
• Reviews PO open and backorder reports, and exception report and conducts month end close procedures
• Participates in Lean Daily Management huddles
• Supports Departments with identifying substitutes for back ordered and recalled items
• Uses computer applications or other database systems such as spreadsheets, calendar, e-mail and database software in performing work assignments
• Utilizes a computerized/automated purchasing system
• May perform other incidental tasks, as needed.

Qualifications/Requirements:
 

• 2 years of relevant professional purchasing work experience with a high school diploma; 1-2 years with an associate's or bachelor's degree.
• Must be proficient in MS Office
• Training in Lawson and McKesson Supply Chain Management (MSCM) preferred.