Accounts Payable Specialist

WANT TO CONTRIUTE AP SKILLS TO A WORLD-CLASS ORGANIZATION THAT SPECIALIZES IN FOOD MANUFACTURING? APPLY HERE!!

Job Title: Accounts Payable Specialist

Industry: Food Manufacturing

Location: Woodland, CA (ON-SITE)

Job Description

This role offers an experienced Accounts Payable Specialist the opportunity to manage the full end-to-end payables process in a fast-moving, systems-driven environment. You will ensure timely and accurate payment processing, maintain strong vendor relationships, and support broader accounting operations, including month-end close and financial reporting activities. The position is ideal for someone who enjoys a structured, detail-oriented setting and thrives on collaborating cross-functionally with internal teams and external partners within a growing, stable organization in the food and beverage manufacturing industry.

Responsibilities

• Oversee the full lifecycle of accounts payable activities from invoice intake through final payment.
• Review, code, and enter invoices, ensuring proper documentation and validated approvals prior to processing.
• Execute payments using multiple methods, including electronic payments and checks, while managing a steady volume of transactions across a diverse vendor base.
• Serve as a primary point of contact for vendor inquiries, promptly resolving discrepancies, payment questions, and issues related to invoices or purchase orders.
• Maintain accurate and up-to-date vendor records, including payment terms, contact information, and banking details.
• Ensure adherence to established internal controls, approval workflows, and payment timelines to support compliance and operational efficiency.
• Perform regular reconciliations of vendor balances and accounts payable activity to ensure accuracy and completeness.
• Assist in maintaining accurate subledger balances and supporting account tie-outs between the accounts payable subledger and the general ledger.
• Contribute to monthly close activities by preparing analyses, reconciliations, and reports related to accounts payable.
• Partner with accounting leadership and cross-functional teams on various tasks and support needs during close cycles and other accounting initiatives.
• Support three-way matching of purchase orders, receipts, and invoices to ensure proper authorization and accurate payment.
• Assist with financial reporting by providing accounts payable data, schedules, and supporting documentation as needed.

Essential Skills

• 3+ years of experience handling accounts payable in a fast-paced environment.
• Hands-on experience managing the full accounts payable cycle from invoice intake to final payment.
• Proficiency working within an ERP system, with SAP or comparable platforms strongly preferred.
• Strong understanding of accounting principles and how accounts payable integrates with the general ledger.
• Experience supporting reconciliations and financial close activities, including month-end processes.
• Demonstrated ability to perform three-way matching of purchase orders, receipts, and invoices.
• Proficiency with Microsoft Excel for data analysis, reconciliations, and reporting.
• Experience with invoice processing, invoicing workflows, and purchase order-related activities.
• Ability to maintain accurate vendor records and manage vendor relationships professionally.
• Strong attention to detail, organizational skills, and the ability to handle a steady volume of transactions.
• Effective communication skills for interacting with vendors and internal stakeholders.
• Commitment to following internal controls, approval workflows, and established policies.

Additional Skills & Qualifications

• Experience working in a structured, systems-driven accounting environment.
• Background in general ledger accounting and financial reporting support.
• Exposure to food, beverage, or manufacturing industries is beneficial but not required.
• Ability to collaborate cross-functionally with operations, procurement, and other internal teams.
• Comfort working in a growing mid-sized organization where employees have visibility and impact.
• Interest in contributing to a mission-driven organization focused on product quality and consumer education.
• Capability to manage multiple priorities and deadlines in a fast-paced setting.
• Strong problem-solving skills for resolving invoice and payment discrepancies.

Work Environment

This position is based in an office environment within a growing food and beverage manufacturing organization. You will work in a structured, systems-driven setting that relies on ERP technology (such as SAP or comparable platforms) and Microsoft Excel to manage accounts payable and related accounting processes. The company operates as a stable, mid-sized business, large enough to offer resources and support yet small enough for employees to have visibility and cross-functional collaboration opportunities. The broader organization is part of an international network, providing exposure to global food supply chains and markets. The role is located in a Northern California agricultural and manufacturing hub, offering convenient access to a strong local food-production ecosystem. The culture emphasizes collaboration, quality, and mission-driven work, with a focus on producing high-quality consumer products and maintaining consistent demand in a stable industry.

This is a Contract to Hire position based out of Woodland, CA.

The pay range for this position is $28.00 - $32.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Woodland,CA.

This position is anticipated to close on Jul 3, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.