Data Entry Clerk

This Data Entry Specialist role supports daily administrative operations by accurately entering, updating, and maintaining information in Microsoft Excel and internal systems. You will help organise a backlog of donation receipts, ensure donor records are complete and accurate, and perform basic calculations to support reporting and record-keeping. This position suits someone with a positive attitude, strong attention to detail, and confidence working with numbers and spreadsheets in an office-based environment.

Responsibilities

• Enter, update, and maintain data accurately in Microsoft Excel and internal systems.
• Organise and process a backlog of donation receipts, including completing records for 2025 and catching up through 2026.
• Log items brought in by donors into the donor system, ensuring all required information is captured.
• Review information for accuracy and completeness, identifying and correcting errors where necessary.
• Perform basic calculations and general maths to support data entry, tracking, and reporting tasks.
• Organise and maintain physical and electronic records, including filing and retrieving documents as needed.
• Provide clerical and administrative support, including order entry and general administrative tasks.
• Use Microsoft Office tools, particularly Excel, to manage and structure data efficiently.
• Learn and use the organisation’s software and donor systems, applying training to maintain accurate records.
• Work collaboratively with a supportive, mission-driven team to ensure data and administrative tasks are completed on time.
• Meet agreed deadlines and manage workload to keep data and records up to date.

• Proficiency with Microsoft Excel, including entering, updating, and organising data.
• Comfort using Microsoft Office applications in an office-based environment.
• Strong attention to detail and accuracy when handling data and records.
• Basic maths skills and confidence performing general calculations.
• Positive attitude and willingness to learn new systems and processes.
• Reliability and ability to meet deadlines and manage tasks effectively.
• Ability to perform data entry, clerical work, and administrative support tasks.
• Capability to organise and file documents, both physical and electronic.
• Willingness to be trained on internal software and donor systems.

• Experience with excel data entry and order entry in an administrative or clerical setting.
• Familiarity with logging and tracking donations or similar transactional records.
• Comfort working with donor or customer management systems after training.
• Experience working in a mission-driven or non-profit environment.
• Strong organisational skills to manage backlogs of records and receipts.

You will join a supportive, mission-driven team that values reliability, learning, and collaboration. The role offers the opportunity to build your skills in data entry, Microsoft Excel, and administrative support while working closely with colleagues who are improving systems and processes. There is potential for the position to become permanent, providing a pathway for long-term growth for those who demonstrate strong performance and commitment.

Work Environment

This is an on-site, office-based role in Jackson, MS, working within a supportive, mission-driven team environment. You will use Microsoft Excel, Microsoft Office, and internal donor and administrative systems as part of your daily work. The role involves typical office tasks such as filing, handling paper records, and working at a computer for extended periods. You will receive training on the organisation’s software and systems, and you will work closely with colleagues who are reviewing and improving operational efficiency.

Job Type & Location

This is a Contract position based out of Jackson, MS.

The pay range for this position is $15.00 - $18.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Jackson,MS.

This position is anticipated to close on Jul 6, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.