Administrative Assistant

Location: Clarksville, TN
Pay Range: $22.00 – $23.00/hr, commensurate with experience
Schedule: Monday – Friday
Position Type: Full-Time
Employer: Highland Group Professional Services

We are seeking a detail-oriented and organized Administrative Assistant to support daily office operations.

This position involves invoicing, billing, permitting, payroll taxes, and administrative support tasks. The ideal candidate is familiar with QuickBooks, has experience handling financial and compliance documentation, and can manage multiple priorities while maintaining accuracy.

• Process invoices and manage accounts payable and receivable
• Handle permitting documentation and billing codes
• Manage equipment and insurance licensing records
• Process bill payments in a timely and accurate manner
• Assist with payroll tax preparation and related documentation
• Maintain organized records and files for all administrative functions
• Support day-to-day office operations as needed

Required:

• 2+ years of experience in an administrative, office, or related role
• 1+ year of payroll or payroll tax experience
• Experience with invoicing, billing, and accounts payable/receivable
• Knowledge of permitting processes and billing codes
• Experience managing equipment and insurance licensing documentation
• Strong organizational skills and attention to detail
• Proficiency in Microsoft Office or Google Workspace
• Quickbooks experience preferred

Preferred:

• Knowledge of QuickBooks
• Strong communication and multitasking skills

• Pay Rate: $22.00 – $23.00/hr, commensurate with experience
• PTO: Vacation leave
• Health Benefits: Health coverage

Office-based position. This role requires strong organizational skills and the ability to manage multiple administrative tasks simultaneously in a professional office environment.

The selected candidate will be directly employed by Highland Group Professional Services. All hiring decisions, employment records, and payroll will be managed by Highland Group Professional Services.

Highland Group Professional Services is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, gender, sexual orientation, race, ethnicity, national origin, physical or mental disability, political orientation, or any other status protected under applicable laws.

This is a full-time, at-will position. Employment may be terminated by either the employee or Highland Group Professional Services at any time, with or without cause or notice.

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Qualified candidates will be contacted for the next steps in the hiring process.