Client Service Coordinator - Associate

 Position: Client Service Coordinator - Associate (12 weeks Contract)

• Location: Osterville, Massachusetts

• Required Years of Experience: 1+ year of administrative / client service / office support experience preferred

• Hourly Pay Range: Up to $22 per hour

• Schedule: 100% Onsite in office from Monday - Friday for 30 hours per week

Job Description:

This role supports a fast-paced branch environment by managing front desk operations, administrative tasks, and event coordination. The position combines client interaction, office management, and operational support to ensure smooth day-to-day branch activities.

You will be responsible for handling phones, supporting advisors, managing office logistics, and assisting with branch events and internal projects.

Role and Responsibilities:

• Manage front desk and phone coverage, ensuring a professional first point of contact

• Handle incoming and outgoing mail, including maintaining check logs

• Order office supplies, stationery, and assist with licensing and expense reporting

• Provide administrative support to advisors as needed

• Support branch event planning and execution alongside leadership

• Assist with internal projects (OAR-related contributions)

• Coordinate branch meetings, including confirming wholesalers, ordering lunch, and tracking attendance

• Assist with advertising tasks and sending regional webinar invitations

Required Qualifications:

• High school diploma or equivalent

• 1+ year of administrative, client service, or office support experience

• Strong communication and organizational skills

• Ability to multitask and manage priorities in a fast-paced environment

• Proficiency in Microsoft Office (Outlook, Word, Excel)

• Detail-oriented with a professional and proactive approach

Additional Requirements:

• Ability to work onsite in Providence, RI

• Strong attention to detail and reliability

• Comfortable handling multiple administrative functions simultaneously

Please note that this is a contract position—there is no guarantee that this position will be ext