Clinical Trial Coordinator

The Clinical Trial Specialist coordinates and supports all aspects of clinical research studies from initiation through activation and ongoing conduct. This role focuses on oncology clinical trials and involves preparing study tools, managing regulatory and sponsor requirements, maintaining accurate research records, and supporting patient screening, enrollment, and follow-up in close collaboration with research nurses, physicians, and other clinical research professionals.

Responsibilities

• Coordinate the initiation and activation of new clinical trial protocols, ensuring all required approvals are in place before study activation, including Scientific Review Board, Institutional Review Board, Human Research Oversight Committee, data collection plans, and finance/contract approvals.
• Prepare and organize study tools such as study binders, medication diaries, eligibility checklists, calendars, and flow sheets as required for each protocol.
• Use Oncore, Excel, and Word to develop and maintain study tools, including eligibility checklists, medication diaries, calendars, and flow sheets tailored to specific trials.
• In collaboration with the Research Nurse Clinician and/or physician, review patients’ charts and medical histories to confirm protocol eligibility and obtain necessary source documents from the medical record.
• Under the direction of the Research Nurse Clinician and/or physician, ensure that the IRB-approved informed consent form is properly obtained, signed, filed in the medical record, and that a copy is provided to the patient.
• Register consented research patients with the appropriate study sponsors, including industry partners and cooperative groups, and enter all required information into the Oncore clinical trials database.
• Maintain complete and accurate research records for all enrolled patients, including consent forms, eligibility documentation, case report forms, registration confirmations, and corresponding source documents across multiple clinical locations.
• Support and coordinate patient screening, recruitment, and enrollment activities for assigned clinical trials, ensuring adherence to protocol-specific inclusion and exclusion criteria.
• Assist, in collaboration with the Research Nurse Clinician and physician, with grading adverse events using the most recent National Cancer Institute common toxicity criteria or protocol-specific grading scales.
• Complete Serious/Unexpected Adverse Event forms for internal and multicenter serious or unexpected adverse events in accordance with study sponsor requirements, federal regulations, and institutional guidelines.
• Ensure that all research records remain up to date and audit-ready for all patients enrolled on clinical trials, including those at main centers, community physician offices, and affiliated hospitals.
• Generate and provide regular reports from Oncore to tumor study group members and Principal Investigators on the status of assigned studies and enrolled subjects.
• Serve as a primary liaison with study sponsors, schedule monitoring visits and conference calls, and provide accurate and timely responses to sponsor queries.
• Understand and anticipate the needs of study sponsors to facilitate efficient study conduct and strong collaborative relationships.
• In collaboration with the Research Nurse Clinician, help ensure that all personnel involved in the study, including investigators, conduct the trial in accordance with the protocol, Good Clinical Practice guidelines, and institutional policies.
• Communicate clearly and professionally with patients, clinical teams, and study stakeholders to support patient understanding, adherence, and a positive trial experience.

• One to three years of relevant clinical research experience, preferably in a clinical research coordinator or similar role.
• Hands-on experience with clinical research coordination, including patient screening, recruitment, and enrollment.
• Experience working in oncology clinical research or strong interest in oncology trials.
• Proficiency with computer software programs such as Excel and Word, with the ability to create and manage study tools and reports.
• Ability to work with clinical research databases, including entering and maintaining accurate data (experience with Oncore is highly valuable).
• Strong understanding of informed consent processes and comfort communicating study procedures and requirements to patients.
• Ability to review medical charts and source documents to confirm eligibility and support accurate data collection.
• Solid organizational skills with the ability to manage multiple studies, timelines, and priorities simultaneously.
• Excellent written and verbal communication skills to interact effectively with patients, clinical staff, and study sponsors.
• Strong attention to detail and accuracy in documentation, data entry, and record maintenance.
• Commitment to high standards of professional excellence and accountability in clinical research conduct.

• Bachelor’s degree required.
• Familiarity with Good Clinical Practice guidelines and regulatory requirements governing clinical trials.
• Experience with adverse event assessment and reporting, including use of National Cancer Institute common toxicity criteria or protocol-specific grading scales.
• Ability to anticipate study needs and be resourceful in solving operational challenges.
• Strong interpersonal skills with the ability to build effective working relationships across multidisciplinary teams.
• Demonstrated ability to hold oneself accountable, seek ongoing professional development, and take responsibility for assigned tasks.
• Comfort working in a fast-paced research environment with high enrollment and multiple active studies.
• Experience with additional software such as Access or other data management tools is a plus.

This role operates within a large, dynamic clinical operations and research environment that supports multiple disease-specific groups, including breast, lung, phase I, and gastrointestinal oncology, as well as functional teams in regulatory affairs, quality assurance, informatics, education, and finance. The organization includes approximately 100 full-time employees in clinical research, with around 40 in clinical operations, and manages roughly 300 active trials across adult and pediatric populations. The research network spans a major academic medical center and multiple affiliated sites across the state, with thousands of subjects enrolled annually and ambitious growth goals. The Clinical Trial Specialist works with a broad, multidisciplinary team and uses technologies such as the Oncore clinical trials management system, as well as standard office software like Excel and Word, in a professional clinical and office setting. Hours typically align with standard business and clinical research operations, with occasional flexibility needed to meet protocol, sponsor, or patient scheduling needs. The environment emphasizes collaboration, high-quality research conduct, and strong support for professional growth in oncology clinical trials.

Job Type & Location

This is a Contract position based out of Long Branch, NJ.

The pay range for this position is $32.00 - $37.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Long Branch,NJ.

This position is anticipated to close on Jul 7, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.