Administrative Assistant

Job Summary

We are seeking an experienced Administrative Assistant for a temp-to-hire opportunity in Guaynabo, PR within the healthcare services industry. This role is ideal for a highly organized administrative professional who enjoys supporting leaders, coordinating department activities, managing information, and helping projects stay on track.

The Administrative Assistant will provide high-level support to an individual or department in a professional, fast-paced environment. This opportunity offers steady full-time hours, exposure to healthcare operations, and the chance to contribute to a team that values accuracy, collaboration, responsiveness, and strong internal support. Candidates who enjoy working with supportive leadership, maintaining organized processes, and being a dependable resource for a busy team will be well suited for this role.

Key Responsibilities

- Provide high-level administrative support to an individual, manager, or department, ensuring daily operations run smoothly and efficiently.
- Research, verify, prepare, and track information for reports, budgets, databases, and moderately complex data analysis.
- Support projects by maintaining project plans, schedules, meeting coordination, documentation, and follow-up on deliverables.
- Prepare correspondence, review documentation for compliance with internal policies and procedures, and maintain accurate files and records.
- Coordinate meetings, compile and distribute meeting minutes, order supplies, and assist with department communication.
- Handle travel arrangements, expense reports, incoming calls, and inquiries or complaints as needed.

Compensation and Benefits

- Pay rate: $21.28 per hour.
- Job type: Temp-to-hire.
- Schedule: Full-time, Monday through Friday, standard business hours, such as 8:30 AM to 5:30 PM.
- Some schedule flexibility may be required based on business needs.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

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This company offers growth and a great group of people to work with.