Administrative Assistant

We are seeking an organized Administrative Assistant to join our team! Part-time/Permanent opportunity available for an experienced and friendly administrative assistant. Job requires 20-24 hours a week (weekdays only, in person). There is some flexibility in days worked but must be available to work on Tuesdays.

In this role, you will offer support to our office operations. Your energetic approach and attention to detail will help foster an efficient, welcoming environment within a small business setting.

Responsibilities

• Manage front desk duties, greeting visitors and directing them appropriately with professionalism
• Handle incoming calls with excellent phone etiquette and route messages accurately
• Perform data entry tasks in QuickBooks to maintain accurate records
• Process weekly payroll in QuickBooks and pay payroll taxes
• Perform Accounts receivable/Accounts payable functions
• Support office management activities including filing, organizing documents, correspondence, and maintaining office supplies
• Provide customer support by responding to inquiries promptly and courteously via phone or email
• Handle clerical tasks such as copying, scanning, faxing, and preparing reports as needed
• Assist with other office tasks as needed

Skills

• At least two years experience of administrative support or clerical roles in an office setting
• Strong computer literacy including proficiency in Microsoft Office Suite (Word, Excel) and QuickBooks
• Attention to detail in proofreading documents and data entry to ensure accuracy and consistency
• Excellent organizational and customer service skills
• High school diploma required