Accounts Payable Specialist

Position Objective:

The primary responsibility of the Accounts Payables Specialist is to maintain various accounts payables and receivables functions, including daily financial entries and reconciliations, and to assist the Finance & Accounting Manager in various accounting duties as assigned.

Reports to: Accounting Supervisor

Essential Duties and Responsibilities (Other duties may be assigned to meet business needs.)

Accounts Payable Tasks-

• Setup new vendors, including providing ADVANCE credit references

• Flag AP vendor invoices for Use Tax, if applicable

• Process vendor payment checks weekly

• Research vendor statements, calls and discrepancies

• Entering FlexFacts card reimbursements

• Setup and maintain EZ pass and WEX for all company vehicles

• Obtains all non–project and administrative invoices and distributes to the appropriate person for review and approval including:

       o VP of Sales & Operations

       o Accounting Manager

       o HR Manager

• Enter invoices into A/P for non-project and administrative purchase orders

• Processes credit card monthly statements with receipts

• Cut checks weekly- distribute for signatures, receive and send to customers

• Maintain integrity of AP, ensure that every open payable has an approved invoice for payment

• File paid & unpaid invoices and statements

• Produce all recurring entries

Other Accounting Functions-

• Assist F&A Manager in monthly closing activities

• Bank reconciliations

• Prepares analysis of accounts

Qualifications/Requirements:

• High School Diploma or equivalent

• Two or more years related experience and/or training

• High attention to detail, solution-driven, and action-oriented

• Able to work independently and collaboratively across departments